People Ops Support Specialist, Scythe Robotics

• Working in a fast-paced and highly-collaborative startup environment
• Interacting with customers, senior-level executives, and all levels of employees
• Being self-directed, with a knack for multi-tasking, solving problems and solving inefficiencies
• Strong verbal communication skills. Must have experience communicating in person with interdisciplinary team members on a daily basis (technicians, peers, manufacturing, etc). Examples of this are standup meetings, team huddles, quality reviews, safety reviews, etc
• Experience managing office logistics, including inventory management, scheduling, and facility coordination
• Proficiency in organizing internal and external events, from small meetings to large gatherings
• Basic knowledge of HR support functions, including onboarding and reference checks
• Experience working with office management software and tools (e.g., calendar apps, booking systems, document storage platforms)
• Familiarity with maintaining a positive office environment and fostering employee engagement

Desirable

• This is a temporary position covering a 16 week Parental Leave
• At Scythe, you’ll work with a team of world-class experts in everything from computer vision to mechanical engineering, pushing the limits of possibility and growing by overcoming hurdles along the way
• Scythe Robotics is looking for a talented temporary People Operations Support Specialist to join our growing team
• In this role, you will organize and oversee all administrative and clerical functions to ensure our operations run as smooth and efficiently as possible
• Within this role you will also work in concert with teammates from across the company to support high levels of productivity and contribute in driving sustainable growth
• We expect you to be broadly experienced to be able to “see around corners”, to thrive in a fast-paced, self-managed engineering environment, and to be a collaborative, low-ego teammate who helps Scythe realize its big mission
• Welcome and direct visitors and candidates, acting as the first point of contact when individuals arrive at our Colorado office
• Organize and distribute mail, packages, and other office deliveries to various team members and departments
• Maintain and update filing systems, including physical conversion to electronic
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Assist with document preparation, including formatting and proofreading reports or presentations
• Manage incoming calls and emails, directing them to the appropriate teams or taking messages as needed
• Prepare meeting rooms for conferences or company-wide meetings, ensuring technology and equipment are set up in advance
• Scheduling & Coordination
• Assist with organizing company-wide events, including booking rooms, working with external vendors or venues, coordinating travel, sending invites, and coordinating materials
• Assist with virtual or hybrid events by coordinating digital platforms, sending out invites, and managing RSVPs
• Manage a centralized calendar used for company-wide events and important dates
• Office Management
• Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Maintain the overall organization and cleanliness of the office space
• Liaise with building management for maintenance, repairs, and security
• Coordinate with vendors for equipment purchases, repairs, and upgrades (printers, conference room technology, etc.)
• Maintain existing system(s) for tracking office equipment (computers, monitors, keyboards)
• HR & Employee Support
• Assist with New Hire Onboarding by preparing welcome kits and workstations
• Help organize and administer employee reward and recognition programs
• Support People Team with tracking and updating employee records, both digital and physical
• Partner with People Team on gathering and sharing feedback from the team
• Assist with tracking and sharing various Human Resource Metrics with the organization
• Recruiting
• Assist the Talent Acquisition team with managing and scheduling virtual and on-site interviews
• Attend recruiting kick-off meetings to learn the intricacies of the hiring process
• Conduct initial resume review
• Perform sourcing for hard to fill roles
• Take on a partial desk for recruiting
• Complete reference checks for new hires