Executive Assistant, Orb

• 3+ years of experience as an Executive Assistant to C-level leadership at a startup or tech company
• Be available from 8am - 4pm, plus occasional after hours based on business needs
• Proven track record of supporting high-level executives
• Exceptional organizational and communication skills, both written and verbal
• Ability to handle confidential information with the utmost discretion and professionalism
• Proficient in: Google Suite, Slack, Zoom, Superhuman, Asana, 1Password, Microsoft Suite

Desirable

• NOTE: This is a contract-to-hire position, with the potential to transition to a full-time role after a 2-month contract
• We're seeking a high-performing Executive Assistant to support our founders in a fast-paced startup environment
• In this critical role, you'll be directly supporting both the CEO & CTO, ensuring seamless communication, efficient scheduling, and strategic support that enables our executives to focus on driving the company's vision and growth
• Triaging emails, running through executives’ day to day, prioritize emails and meetings
• Scheduling and coordinating meetings for CEO and CTO
• Preparing comprehensive meeting materials, including:
• Creating calendar invites
• Developing agenda outlines
• Preparing slide deck templates
• Managing pre-read and follow-up communications
• Complex calendar management across multiple time zones
• Manage travel coordination
• Expense report management
• Assisting with presentations and other administrative tasks
• Supporting People & Operations Program Manager in employee engagement activities