Office Coordinator, xAI

• The ideal candidate is a proactive multitasker with exceptional organizational skills and a passion for supporting a high-performing team in a fast-paced setting
• Proven experience as an office manager, administrator, or similar role, with a track record of managing office operations effectively
• Excellent communication and interpersonal skills to engage with team members, vendors, and external stakeholders
• Strong organizational and multitasking abilities with meticulous attention to detail
• Ability to prioritize tasks and manage time effectively in a fast-paced environment

Desirable

• We are seeking a dynamic and organized Office Coordinator to join our Dublin team, serving as the backbone of our office environment
• In this role, you will ensure our workplace fosters productivity, creativity, and collaboration by managing daily operations, logistics, and event coordination
• You will oversee everything from office maintenance to vendor relationships, creating a welcoming and efficient environment that reflects X’s innovative culture
• Oversee daily office operations, including maintenance, security, and supply management, to ensure a seamless and productive work environment
• Manage the office budget, track expenses, and maintain strong relationships with vendors to secure cost-effective services
• Develop and implement office policies and procedures to enhance operational efficiency
• Organize and execute internal and external company events, meetings, and team-building activities
• Coordinate with external vendors for catering, equipment, and other event-related needs
• Ensure the office remains clean, safe, and well-maintained, coordinating with property management for repairs or improvements as needed
• Support onboarding processes for new hires, ensuring a smooth integration into the team
• Manage mail and shipping logistics to maintain efficient office workflows