Executive Assistant, Envoy
$132-150k
5 days a week in office
Flexible workplace platform
Open for applications
Flexible workplace platform
201-500 employees
Open for applications
$132-150k
5 days a week in office
201-500 employees
Company mission
To create a world where workplaces work better.
Role
Who you are
- An experienced Executive Assistant who has worked in an administrative role for 3-5 years, ideally in a high-growth or fast-changing environment; experience supporting multiple executives is a plus
- Strong project/program management skills: can run timelines, risks, dependencies, and stakeholder communications without dropping details
- Excellent written communication (clear, concise, decision-oriented) and strong verbal presence with senior stakeholders
- Highly proficient with Google Workspace; comfortable building lightweight systems in tools like Asana/Jira/Notion/Sheets (or equivalents)
- Demonstrated ability to use AI tools responsibly (e.g., summarization, drafting, meeting prep, workflow automation) while maintaining confidentiality and accuracy
- Calm under pressure, highly organized, and decisive about priorities; able to manage both proactive planning and reactive needs
- Available for occasional flexibility outside standard hours for executive/board-related needs
What the job involves
- We are looking for an exceptional Executive Assistant to support our CFO/COO and the Head of People
- This role is central to executive effectiveness: you’ll manage complex calendars, drive meeting and communication rigor, and run the operating mechanics behind cross-functional initiatives spanning Finance/Operations and People
- You will be a trusted partner who anticipates needs, maintains high standards for follow-through, and uses modern tooling—including AI—to improve planning, documentation, and execution
- This is an in-office position that requires 5 days a week in our San Francisco HQ
- Own complex calendar management for two executives with a prioritization and tradeoff mindset; proactively protect focus time and align schedules to business-critical goals
- Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, actions, owners, and deadlines to ensure follow-through
- Manage executive communications and stakeholder coordination across Finance/Operations and People (internal and external)
- Translate exec priorities into structured plans (milestones, owners, dependencies, risks); maintain project dashboards and operating cadences
- Drive execution on cross-functional initiatives (planning cycles, reviews, offsites, launches) by coordinating pre-work, exec readiness, stakeholder alignment, and post-meeting/action follow-ups
- Improve operating systems (meeting hygiene, documentation standards, decision logs) and continuously refine workflows using automation/AI where appropriate
- Own operational execution for key People programs and events, treating them as launches (planning, communications, logistics, measurement, retrospectives)
- Support team events, offsites, and onsite leadership visits; welcome executive visitors as needed
- Partner with Workplace/IT as needed to ensure smooth onsite operations for exec meetings and events
- Support special projects on an as-needed basis
- A high degree of trust in your ideas and execution
- An opportunity to partner and collaborate with other talented people
- The ability to make an immediate impact in helping customers create a great workplace experience
- Support for your personal and professional growth
Our take
Envoy is a visitor management platform. Envoy offers a raft of workplace management tools, which help businesses ensure that their shop floor runs efficiently.
Envoy has already helped organise tens of thousands of locations globally, and brings together several solutions in a flexible package. The platform manages hybrid schedules, welcomes guests, helps companies improve security, assists with the management and booking of rooms for collaboration, and even plays a role in structuring mailrooms more effectively.
A 2022 series C funding round took the company to a valuation of over $1B. It has been invested into company growth and creating more tools for secure and connected workplaces.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-10% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Jan 2022
$111m
SERIES C
May 2020
$30m
LATE VC
Total funding: $200.2m
Company benefits
- Flexible time off to help you relax and recharge
- Learning and development stipends
- Full health coverage for you and your dependents
- A remote working credit to set up your home office
- $100 monthly wellness credit
- $100 headphone credit every 2 years
- A 401K, so you can invest in your future
- 12 weeks of paid parental leave
Company HQ
SoMa, San Francisco, CA
Leadership
Larry Gadea
(Founder & CEO)Software Engineering at Carleton University. Systems Performance Consultant at Milo and Shopify. Infrastructure Engineer at Twitter. Founded Envoy in 2013.
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