Office Manager, Agility Robotics

• You are self-driven and take ownership without needing constant direction
• You are confident in your judgment and comfortable making decisions in real time
• You take initiative and solve problems before they become issues
• You enjoy being on your feet and moving throughout the office
• You’re energized by variety and wearing many hats
• You can professionally and confidently support high-stakes visitors and executives
• You pivot quickly when priorities change and remain calm under pressure
• You enjoy building systems and improving processes in an evolving environment
• You are resourceful and naturally step in wherever needed
• High school diploma or certificate required, associate’s degree strongly preferred
• Highly customer-oriented, possessing a positive and helpful attitude to all employees
• Demonstrates consistent dependability, punctuality and follow-throughSelf-starter, and ability to work independently and collaborate well with others
• Strong level of computer literacy and experience using Google Suite or MS 365
• Exhibit strong positive written and verbal communication skills
• Ability to be flexible and adaptable within a dynamic environment
• Exhibit a high level of personal integrity, judgment, and discretion
• Good critical thinking and problem-solving skills
• Able to lift to 30lbs safely
• Have valid driver’s license and transportation

Desirable

• As site Office Manager, you’ll be tasked with several office duties which have a direct impact on our employee and guest experience
• Greeting and assisting employees, visitors, and vendors
• Accurately processing/distributing incoming and outgoing mail and packages
• Providing support with conference room scheduling, setup and coordination
• Planning, ordering and stocking office supplies, snacks, food, and drinks for office/break areas
• Coordinate and manage on-site employee lunches and company events, including ordering, setting up, serving, and cleanup
• Directly assisting new employees onboarding, including answering questions, desk setup, and assisting with the overall first day experience
• Providing support for management, staff and office administrators as needed
• Maintain and update company systems (seating chart, NDAs, desk reservations, etc.)
• Ensuring documents are appropriately managed (e.g.: stored, scanned, shredded, etc.)
• Manage and maintain badge access system, including creating badges
• Manage and maintain security camera system and vendor relationship
• Manage and maintain building entrance systems
• Manage various vendor relationships such as janitorial contracts, to ensure they are being fulfilled, follow up and resolve any issues
• Ensuring office and kitchen equipment are maintained or repaired if needed
• Promptly report facility or safety concerns to management
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job as this is subject to change at any time with or without notice
• Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give such instructions or assignments