Office Coordinator, Homebase
Part Time
$30.00 – $35.00 per hour + Offers Equity
4 days a week in office
Employee scheduling software for small businesses
Open for applications
Employee scheduling software for small businesses
501-1000 employees
Open for applications
$30.00 – $35.00 per hour + Offers Equity
4 days a week in office
501-1000 employees
Company mission
To make work easier for small businesses and their teams.
Role
Who you are
- 2+ years of administrative, service, or office coordination experience
- Tech Savviness - Proficient with G-Suite, Slack, and other technologies
- Strong written, oral communication, and interpersonal skills – You can present ideas and suggestions clearly and effectively
- A creative and proactive mindset – You take initiative and solve problems before they arise
- Adaptability - You’re comfortable in a fast-paced, ever-changing startup environment and thrive in change
- Available to collaborate in the office weekly (Monday, Tuesday, Wednesday, and Thursday required for a total of 30 hours)
- Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!
What the job involves
- As our Part-Time Office Coordinator, you’ll be the heartbeat of our workspace, making sure it runs smoothly and feels like home for every Homie
- This role (four days a week in the office) is perfect for an energetic, organized, and proactive problem-solver who loves keeping things running behind the scenes while championing a welcoming, inclusive culture
- Working closely with the People Operations team and the respective site leaders in your hub, you will champion Homebase’s values and culture by maintaining a well-functioning office, creating a top-tier employee experience, organizing meals, snacks, and supplies, and planning and hosting special events
- This is an opportunity to be a true culture carrier in your office, making both new and seasoned Homies feel right at home!
- Oversee the day-to-day operations of the physical office, ensuring a safe, functional, and welcoming environment for employees and visitors
- Manage and maintain office resources, equipment, and supplies, coordinating with vendors and IT to ensure the availability and functionality of technology and tools necessary for hybrid work, including video conferencing systems and remote collaboration platforms
- Maintain health and safety protocols in the office, ensuring compliance with local regulations
- Track and manage the office budget and all office initiatives, ensuring efficient use of resources; identify opportunities to reduce costs and improve office efficiency while providing necessary accommodations & support
- Optimize office space to support collaboration and productivity, accommodating the needs of a hybrid workforce
- Act as a champion of workplace culture by organizing and supporting team events, welcoming new hires, and supporting initiatives that foster team cohesion
- Serve as a point of contact for new employees and coordinate onboarding activities, including space setup, supplies, and introductions
- Manage all requests entered into our office ticketing system, including triage and liaising with property management & maintenance
- Support your internal customers (Homebase Employees) positively and engagingly while simultaneously considering resource constraints
Application process
- Meet the Hiring Manager, Ivana L
- Participate in a Technical Interview
- Meet the Leadership team
- Professional Reference Checks
- Background Check + Offer Stage
- Welcome to the team, Homie💜🎉
Our take
Homebase provide employees and businesses with time tracking applications, with a range of other HR functionality built in. Homebase automates the process of managing employee scheduling, and also helps companies improve internal communications.
The company contributes to the reduction of paperwork in an office by turning an array of devices into time clocks that track hours and overtime, while also providing payroll support. This makes it easier for companies to remain in sync, running a more efficient operation as a result.
Given that Homebase's customer base of small businesses is not able to pay a lot for its product, scale is the key driver in the company's future success. With over 100,000 customers already, its significant venture capital backing will ensure that the company will be able to grow (notably it's investing in Canadian talent) to provide its services on a profitable scale.
Freddie
Company Specialist at Welcome to the Jungle
Insights
29% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Apr 2024
$60m
SERIES D
Nov 2021
$30m
GROWTH EQUITY VC
Total funding: $189m
Company benefits
- Stock Options - everyone is an owner
- Comprehensive Insurance Plans
- 401(k) program +4% company match
- Hybrid and in office work based out of Houston, Texas
- Top-of-the-line equipment and home office $
- Annual Holidays and Accrued PTO
- A dynamic, well-connected, productive team
- Fun company activities
Company HQ
Yerba Buena, San Francisco, CA
Leadership
John Waldmann
(CEO)BA Political Science at Stanford. Associate at Boston Consulting Group, then KKR Capstone, before founding Homebase in 2014.
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