Office Manager, CHAOS Industries
$100-130k
+ pre-IPO stock option grants + (coming soon!) annual bonuses
Relocation Assistance
Next-gen defense & critical industry technologies
Open for applications
Next-gen defense & critical industry technologies
101-200 employees
Open for applications
$100-130k
+ pre-IPO stock option grants + (coming soon!) annual bonuses
Relocation Assistance
101-200 employees
Company mission
To redefine defense through technology.
Role
Who you are
- You thrive in a fast-paced, startup environment and enjoy wearing many hats
- You love thinking about the little things that others don’t realize make a big difference (hiding a cable here, adding a sign there...)
- You have strong communication and organizational skills, and are comfortable working both independently and with others
- You enjoy interacting with people and creating a welcoming, professional environment
- You’re proactive and take ownership without needing direction
- You have strong judgment when handling sensitive or confidential information
- You’re familiar with the San Francisco area and local vendors/resources
- Proven experience as an office manager or coordinator, including in a startup environment (aerospace or defense a plus)
- Strong experience serving in a multi-pronged role requiring ability to seamlessly switch gears at a moments’ notice
- Experience managing facility logistics; preferably with new office/location move-ins and rollouts
- Exceptional organizational and multitasking skills with a keen attention to detail
- Strong communication and interpersonal skills, with the ability to interact with individuals at all levels
- Proficient in office software and productivity tools (Microsoft Office suite)
- Demonstrated ability to take initiative, work independently, and handle sensitive information
- [BONUS] Familiarity with San Francisco vendors, services, transportation, etc
- If your compensation requirements fall outside of the range, we still encourage you to apply
What the job involves
- We’re looking for a driven, organized, and proactive Office Manager to lead operations in our San Francisco office
- As the primary onsite point of contact, you’ll play a critical role in shaping the employee experience while ensuring the office runs smoothly and efficiently
- We aren’t simply looking for someone to stock the snacks—we need someone who deeply understands people and what they need to succeed, and isn’t afraid to wear many hats
- This means proactively taking on big projects (e.g. designing new parts of the office and creating procedures for a scaling business) as well as small (e.g. the never-ending fight to stay organized)
- As the face of the office, you will be responsible for ensuring teams have the supplies, spaces, and experiences they need to deliver on our mission
- Additionally, you’ll be deeply embedded in recruiting operations and onsite coordination for external guests, and will provide light administrative support
- Own day-to-day operations of the San Francisco office
- Maintain a clean and well-functioning workspace
- Manage office supplies, equipment, and vendor relationships
- Build and improve systems for office operations, onboarding, and vendor management
- Partner with IT on onsite setup, equipment, and installations
- Maintain office security protocols and ensure safe handling of company assets
- Serve as the main point of contact at the front desk
- Greet and check in all visitors, candidates, and external partners
- Plan and host events both internally and for external visitors/investors
- Ensure a seamless and professional onsite experience for candidates
- Monitor the facilities and coordinate repairs/requests with building management
- Be prepared to coordinate future office moves
- Provide light calendar management and scheduling support to our SF lead
- Partner with Recruiting on logistics for onsite candidates
- Help foster a positive, engaging, and high-energy office culture
Our take
In the modern world, defence industries must meet ever-evolving threats through new technologies, meaning that forward-thinking is the crux of battling sophisticated threats. CHAOS Industries consists of engineers and researchers building the next generation of defence and critical industry technologies.
Its products to date include the CHAOS Coherent Distributed Network, a time synchronicity platform, and HYDRA that facilitates land, sea and air-based detection and communications. Easy to integrate into existing defence systems, HYDRA can be deployed into challenging warfare environments - providing unique solutions for US defence industries.
In the face of a highly complex threat landscape, it’s unsurprising that CHAOS has received considerable funding. This will support the company’s commercial growth and product development. It also hired a former congressman and ex-CIA veteran as its Chief Strategy Officer, exemplifying its alignment with key defence sectors in the US.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Company benefits
- Medical, dental and vision benefits will be 100% paid for by the company
- Life, FSA, HSA, 401k (+ Company match), and more
- Free daily lunch, ‘No meeting Fridays’, unlimited PTO (for exempt employees), casual dress code
- Generous pre-IPO stock option grants, relocation assistance + (coming soon!) annual bonuses
Company HQ
Little Tokyo, Los Angeles, CA
Leadership
Bo Marr
(Co-CEO, CTO & Co-founder)Previously on the Board of Directors at Epirus, Technical Director at Raytheon and studied a PhD at the Georgia Institute of Technology.
Brett Cummings
(CFO & Co-founder)Is also an Advisor at Next Play Capital. Previously a CFO at United Cities North America, Senior Advisor at Formation 8 and 8VC.
John Tenet
(Co-CEO & Co-founder)Also Co-Founder at Epirus. Previously Partner at 8VC, Principal at Valar Ventures and an Associate at Allen & Company.
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