Events and Marketing Associate, Climate Arc

• Experience in event management and marketing in a professional setting
• Excellent project management and organizational skills, with meticulous attention to detail
• Experience with CRM segmentation and data management
• Experience using tools such as Zoom Webinar, Eventbrite, Mailchimp, MS Office as well as digital event/conferencing platforms
• Awareness of trends and audience engagement tactics
• Excellent oral and written English language and communication skills

Desirable

• As Events and Marketing Associate, you’ll play a key role in supporting the planning, coordination, and on-time delivery of Climate Arc’s events, engagement, and marketing activities
• A focus of Climate Arc’s mission is around building decision-useful tools and approaches that respond to the climate ecosystem’s needs. In order to ensure our work is fit-for-purpose, the development of robust feedback loops with peers, collaborators and end-users is critical to Arc’s success
• Reporting to the Head of Strategic Engagement, you’ll work across Arc teams to bring to life a program of online consultations, workshops, webinars, and audience-focused marketing strategies as well as targeted in-person engagement moments to advance our mission and connect our growing network
• This is an exciting opportunity for someone who is passionate about leveraging events, engagement and marketing tools and moments to create meaningful experiences that drive impact in the fight against climate change
• Coordinate the end-to-end delivery of Arc’s engagement program including workshops, consultations and webinars – from project planning and scheduling through to on-the-day logistics and post-event wrap-up
• Liaise with internal teams, partner organizations, and aligned networks to ensure smooth planning and execution of the program
• Manage speaker and attendee engagement for both in-person and online convenings, ensuring a positive and professional experience throughout
• Identify and manage digital tools that support event planning, execution and follow up and streamline communications (e.g., Eventbrite, Zoom, Microsoft Dynamics)
• Support the development of branded event materials, including speaker briefs, agendas, slide decks, and follow-up communications
• Help establish a consistent 'Arc approach' to events, developing frameworks for different models and audience types that aligns to our brand
• Coordinate with venues and all suppliers, ensuring all logistics run smoothly
• Track metrics and participant feedback, supporting post-event evaluation and learning
• Support post-event follow up across Arc teams and partners to take the outcomes forward
• Create and distribute communications – including invitations, email campaigns, web updates, and social media assets – to drive visibility and attendance
• Monitor engagement progress in the CRM, working with relationship managers to ensure engagement needs for their stakeholder groups are supported
• Manage CRM segmentation to tailor regular engagement materials, invitations and communications to specific audiences
• Monitor marketing trends, feedback from events and engagements, and share insights with internal teams and partners
• Maintain the forward events calendar, ensuring visibility across teams
• Support the development of robust feedback processes to capture insights from our audiences to feed into workstream development
• Support content creation and design, using Canva, PowerPoint, and similar tools
• Support effective delivery of the communications strategy through administrative and project management tasks, including data quality control and information management

• Please complete the Application Form including attaching an up-to-date CV as well as a Cover Letter (both in English) outlining how your skills and experience align with the above requirements and what motivates you to work with Climate Arc in this particular role
• We intend to close the advert for this role on Friday 8th August at 5pm but depending on the level of response we may close it sooner, so we encourage you to submit your application sooner than later
• The application and assessment process will involve the following:
• Application review (applications that do not include a full cover letter will not be considered)
• 1st round interview: Recruiting Manager (30 to 45 minute MS Teams video call)
• Offline task (1-2 hours)
• Formal interview (in person or MS Teams) with the Hiring Manager and panel (1 hour)