Administrative Assistant, NAVEX
£35k
1-3 days a week in office (Hammersmith, Greater London)
Risk & compliance software and services
Posted today
Risk & compliance software and services
1001+ employees
Posted today
£35k
1-3 days a week in office (Hammersmith, Greater London)
1001+ employees
Company mission
To build a safer, stronger, and sustainable future through smart risk management.
Role
Who you are
- The ideal candidate will have a proven track record of managing competing priorities, handling sensitive information with discretion, and facilitating smooth operations across various administrative functions
- 3+ years of administrative or office management experience, preferably in a professional, fast-paced setting
- Strong organisational and time-management skills with the ability to balance multiple tasks and priorities effectively
- Excellent verbal and written communication skills, with attention to detail and clarity
- High level of discretion and professionalism in handling sensitive and confidential information
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with team collaboration tools (e.g. Teams)
- Comfortable working independently and as part of a team, adapting to shifting priorities with a positive attitude
- Strong interpersonal skills and a proactive mindset—able to build relationships across departments and anticipate team needs
- A mindset grounded in accountability, customer service, and delivering results while instilling trust across the organisation
What the job involves
- We are seeking a proactive, highly organised, and efficient Administrative Assistant to support the Head of International in a fast-paced environment
- This role requires strong communication skills, the ability to anticipate needs, and an aptitude for problem-solving in high-pressure situations
- Provide comprehensive administrative support to the Executive Vice President and Managing Director, International, including calendar coordination, meeting scheduling, and day-to-day support
- Track and support project deadlines, task coordination, and status updates to help the Executive Vice President and Managing Director, International stay aligned and on schedule
- Under the direction of the Senior HR Manager, oversee office operations to ensure the smooth and professional running of the office environment including monitor office supplies, liaison with vendors and third-party providers
- Engage the Facilities Team to ensure on site Facilities requirements are prioritised as required
- Assist in organising team meetings, internal events, and off-site logistics—handling scheduling, catering, materials prep, and follow-ups
- Coordinate travel arrangements, including flights, accommodations, and transportation, preparing itineraries to ensure efficient trips
- Serve as a primary point of contact for internal and external communications—responding to emails, calls, and requests with professionalism
- Proactively identify opportunities to create efficiencies in existing administrative processes and provide recommendations on new processes that will strengthen the on-site cultural experiences for team members
- Collaborate with both the Senior HR Manager and global Admin team members to deliver a range of global and local engagement initiatives throughout the year
- Ensuring business adherence to UK Health and Safety compliance requirements in respect of First Aid and Fire Warden provision
- The nature of the role is such that the postholder will routinely handle confidential information and will be required to do so with the utmost integrity and discretion
Salary benchmarks
Our take
Organizations in all sectors face changing and increasingly complex regulations. Compliance failures can lead not only to fines and sanctions, but reputational damage that can ruin years’ worth of careful brand building in minutes. Meeting this challenge requires establishing compliance metrics that are documented and auditable across functions, which is what NAVEX was founded to do.
The company consists of an integrated platform of GRC management software that provides businesses with the tools to navigate emerging risks, including those arising from ethical lapses and other bad behaviors which expose organizations to legal, operational, and reputational harm. It has the power to gain organizational insight, increase operational efficiencies, and make informed decisions with confidence. Its solutions are deployed by over ten thousand customers on all corners of the globe, and including over 90 of the Fortune 100.
NAVEX is in a strong financial position to expand its capabilities; its main priority for the following period is developing new software to solve current business challenges. As part of this initiative, it has recently launched a tool that automates and simplifies ESG Reporting, which has become essential for companies aiming to attract top employees and investors. Its growing presence in Europe led to the opening of a London office and Frankfurt data facility in 2023.
Steph
Company Specialist at Welcome to the Jungle
Insights
0% employee growth in 12 months
Company
Company benefits
- NAVEX is a fast growing company, highly reputable in the industry with a consistent pattern of profitability
- Our innovative products create real life impact for millions of employees worldwide
- NAVEX provides a path for clear job progression, led by a stellar training program
- Our company creates a culture where teammates are invested in company success, build belonging groups and enjoy the freedom to be socially inspired
- NAVEX understands that loved Ones matter. We foster a culture where rejuvenation is required, and there is ample community time
- NAVEX provides benefits with choice, numerous wellness programs, and pay transparency
Company HQ
Lake Forest, Lake Oswego, OR
Leadership
Bob Conlin
(Executive Chairman)Previously Chief Marketing Officer at Centive for 7 years and Senior Vice President, Marketing & Business Development at Accero Inc. for 2 years.
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