Facilities Manager & Executive Assistant, Setpoint
$90-100k
OTE
Infrastructure for the future of asset-based lending
Open for applications
Infrastructure for the future of asset-based lending
101-200 employees
Open for applications
$90-100k
OTE
101-200 employees
Company mission
To build trust in our system of credit.
Role
Who you are
- Someone who treats the office like a product — you care deeply about how spaces look, feel, and function for the people using them
- A detail-oriented operator who can juggle landlord relationships, vendor coordination, and on-site issues without dropping balls
- A natural host who enjoys welcoming employees and candidates, setting up desks, and making the office feel warm and professional
- A calm, organized partner to a busy CEO — you’re comfortable managing a complex calendar and sensitive information
- A hands-on problem solver who’s just as willing to roll up their sleeves for a quick fix as they are to run point on a longer-term facilities project
- 4-6 years of experience in facilities/office management, operations, executive support, or a similar role in a fast-paced environment
- Demonstrated experience working directly with landlords, building management, and vendors to keep offices running smoothly
- Experience coordinating or overseeing multiple locations is a strong plus
- Prior experience supporting a CEO or other C-level executive (calendar, travel, logistics)
- Strong organizational skills and follow-through — you keep spaces, processes, and schedules tidy and under control
- Excellent written and verbal communication skills; clear, concise, and professional with internal and external stakeholders
- Comfort with tools like Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Slack; familiarity with simple task tools (Notion, Asana, etc.)
- High ownership, low ego, and sound judgment — you’re willing to handle whatever is needed to keep the office and CEO running smoothly
What the job involves
- We’re looking for a Facilities Manager & Executive Assistant to own the day-to-day operations of our three offices and provide focused support to our CEO
- The majority of this role is facilities and office management: you’ll be the primary point of contact for landlords and vendors, coordinate on-the-ground support via part-time staff, and make sure each space is safe, functional, and well-stocked
- Based in New York and in-person in our NY office, you’ll oversee all locations, standardize how our offices run, and create a welcoming, efficient environment for employees and candidates
- You’ll also support the CEO with calendar, travel, and key logistics so they can focus on the highest-impact work
- Own facilities and office operations across three offices, based in-person in NYC while overseeing the other locations remotely
- Serve as primary point of contact for landlords, building management, and key vendors; coordinate maintenance, repairs, and regular services
- Work with part-time on-site staff to keep kitchens stocked, common areas tidy, and office tasks handled consistently
- Manage core office services (mail, packages, supplies, equipment, access/badges) and keep basic A/V and workstations functional
- Partner with People/HR to set up new hires at their desks and ensure their first day in the office feels smooth and welcoming
- Help plan and execute New York office events (team lunches, happy hours, onsite days) and ensure the space is set up appropriately
- Own the in-office candidate experience in NY — greet candidates, manage room logistics, and represent Setpoint professionally
- Serve as Executive Assistant to the CEO and other executives, managing their calendar, scheduling and prioritizing meetings, and arranging travel
- Process CEO expenses and support prep for key meetings by organizing agendas, materials, and follow-ups
Our take
Whilst tech innovations have made applying for a loan far quicker and easier, the next step in the process - the management of the loan - is far more complex and still comparatively archaic in its organisation. Originators and lenders use spreadsheets, emails and FTP folders to manage their lending relationships, rendering the process inefficient and prone to errors. Setpoint automates the debt facility management process for lenders.
Founded in 2021, the company claims 98% time saving for lenders, automating data ingestions, calculations and reporting workflows whilst its AI engine computes optimal asset allocation to max ROI. Financial liquidity is increased through access to third-party reviews and certifications, compliantly accelerating capital access. In short, Setpoint streamlines the second, more oblique stage of the lending relationship.
Focused on the property market, Setpoint’s tech could be expanded to other markets. Its focus on real estate, however, has helped it achieve several impressive funding rounds and a 6x year-over-year revenue growth.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 3 rounds)
Aug 2024
$31m
SERIES B
Dec 2022
$43m
SERIES A
Total funding: $79.5m
Company HQ
Congress Avenue Historic District, Austin, TX
Leadership
Stuart Wall
(Co-Founder & CEO)Previously Venture Partner at Bowery Capital, Founder & CEO at Signpost and was an Associate Consultant at Bain & Company.
Ben Rubenstein
(Co-Founder & President)Previously CRO at realtor.com, Co-Founder and CEO at opcity and was a Co-Founder at Yodle.
Michael Lam
(Co-Founder & Chief Investment Officer)Previously COO at realtor.com, was on the Policy Advisor Board at Joint Center for Housing Studies, CFO and Head of Analytics at Opcity, President and Co-Founder at Pendleton International Corp.
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