Accounting & Operations Specialist, Teamshares

• 5+ years of accounting or bookkeeping experience, preferably in a manufacturing, distribution, or e-commerce environment
• Strong understanding of GAAP and accounting principles
• Experience processing payroll and administering employee benefits
• Experience with accounts payable, accounts receivable, bank reconciliations, and general ledger accounting
• Experience supporting month-end and year-end close
• Knowledge of sales tax compliance; Avalara experience preferred
• Experience coordinating international freight or import documentation is a plus
• Excellent organizational skills and attention to detail
• Strong Excel skills and proficiency with accounting software
• Ability to manage multiple priorities independently while maintaining accuracy

Desirable

• Wolfsburg West is seeking a detail-oriented Accounting & Operations Specialist to oversee the company's day-to-day accounting functions while supporting key operational processes
• This role is responsible for maintaining accurate financial records, managing payroll and insurance administration, overseeing AP/AR, supporting month-end and year-end close, and coordinating purchasing and freight documentation
• The ideal candidate is highly organized, enjoys wearing multiple hats, and thrives in a small business environment where accuracy, initiative, and collaboration are valued
• Accounting & Finance:
• Process bi-weekly payroll and maintain payroll records
• Manage accounts payable, including invoice processing, vendor payments, and reconciliations
• Oversee accounts receivable, customer invoicing, collections, and payment application
• Perform daily cash reconciliation and bank deposits
• Manage banking relationships and complete bank reconciliations
• Prepare operational journal entries and maintain the general ledger
• Assist with month-end and year-end close, including reconciliations and supporting schedules
• Support Fractional Controller with tax preparation and annual financial reporting
• Maintain accurate financial records and documentation
• Tax & Compliance:
• Prepare and file multi-state sales tax returns using Avalara
• Coordinate business licenses and ensure ongoing compliance
• Assist with tax documentation and support external accountants during tax season
• Human Resources & Benefits Administration:
• Administer employee health insurance benefits and enrollments
• Manage business insurance policies, renewals, certificates of insurance, and claims coordination
• Support onboarding paperwork and payroll-related employee changes
• Purchasing & Operations:
• Create and manage purchase orders
• Coordinate inbound international freight and shipping documentation
• Prepare Shipper's Letters of Instruction (SLIs) and customs documentation
• Work with freight forwarders, customs brokers, and vendors to ensure timely deliveries
• Maintain purchasing records and vendor files
• Identify opportunities to improve accounting and operational processes