Office Manager, Baseten
New York
$110-135k
+ Equity
5 days a week in office (Union Square, NY)
ML application builder for data scientists
Be an early applicant
ML application builder for data scientists
21-100 employees
Be an early applicant
$110-135k
+ Equity
5 days a week in office (Union Square, NY)
21-100 employees
Company mission
To make machine learning accessible to every organisation.
Role
Who you are
- 3–5+ years of experience in office management, workplace operations, facilities coordination
- Ability to work autonomously as you’ll be the only WPX member in NY
- Strong vendor management skills, including working through issues quickly and professionally
- Excellent organizational habits and follow-through, with comfort juggling multiple requests at once
- Experience bringing people together and creating space for culture in a rapidly changing environment (e.g., local programming, office moments, team rituals)
- High attention to detail and pride in running a tight, welcoming office
- Clear written and verbal communication skills
- Calm under pressure, adaptable, and proactive about solving problems before they escalate
- Availability and interest in being onsite in our New York office five days a week
- Availability to accommodate early or late hours as needed for event production and onsite coordination
- If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you
What the job involves
- Note: This is an in-person role based in New York, and we’d like you in the office five days a week
- As our Office Manager, you’ll own the rhythms and details that make the New York office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality
- This role is hands-on and highly collaborative. Baseten moves fast, and you should be ready to hit the ground running. You’ll report to the Workplace Experience Manager, be a founding member of our Workplace Experience Team (WPX) and partner with IT, People Ops, and EA’s to proactively solve problems before they impact employees
- This role is based in hospitality with employees as the customers. You’ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day
- OUR NEW YORK OFFICE: Union Square, Up to 100 people onsite per day, Rapidly growing, with frequent visitors, ~9k sq ft
- Plan and execute a thoughtful calendar of employee-facing events
- Own NY-based event production end-to-end: vendor sourcing, catering and rentals, contracts, run-of-show, onsite setup, and day-of execution
- Support logistics for team onsites hosted in NY, including space setup, catering coordination, and on-the-ground execution
- Track budgets, contracts, and feedback to continuously improve quality and efficiency
- Partner with the Workplace Experience team to support planning and execution of bi-annual company off-sites (logistics, vendor coordination, onsite support as needed)
- Serve as the first point of contact for employees and guests, creating a welcoming, professional experience
- Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs
- Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs
- Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements)
- Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably
- Identify and implement process improvements that reduce friction and increase reliability
- Support employee travel between offices including making sure they have access, lunch and a desk
- Support new hire onboarding logistics, including workspace setup
- Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments
- Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement
- Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed
Our take
As with its mathematical namesake, Baseten focuses on simplifying the complex. The San Francisco startup focuses on simplifying the integration of artificial intelligence into businesses. The tools that Baseten built demolish the need for businesses to hire specialised engineers, utilising the huge strides in artificial intelligence that we’ve seen in the last few years without adding workload to businesses.
With serious funding behind it, Baseten has grown its team by three times year-over-year over the last five years, especially across engineering and marketing. Having hired talent from companies such as GitHub, Google, Uber, Amazon, and Palantir, part of Baseten's focus is on helping companies implement the tools that they have at their disposal, a long-overlooked aspect of machine learning that many businesses have been eager to champion, but uncertain on how to actually use.
Simplifying the complex world of artificial intelligence for business is no mean feat but the three founders, who met whilst working as engineers at Gumroad, have a lot of experience in how to navigate this gap in the market.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 6 rounds)
Jan 2026
$300m
LATE VC
Sep 2025
$150m
SERIES D
Total funding: $585m
Company benefits
- Remote-first work environment. The Baseten team is welcome to work from wherever they want; fully remote, in our San Francisco office, or a mix of both. Today, our team (including our founding team) is spread across the United States, Canada, and Armenia. We provide a $1,000 stipend for you to make your home-office comfortable and productive
- Regular in-person team summits. We get together as a team three times a year to plan, workshop, and most importantly, get to know each other better
- Unlimited PTO. We ask that everyone take at least 4 weeks of vacation. And we have a company-wide break between Christmas and New Year's Day
- Full healthcare coverage. Medical, dental and vision insurance for you and your family
- Paid parental leave. 16-weeks fully paid parental leave (adoptive and non-birth parents included) and flexibility with schedules while returning to work
- Company-sponsored 401(k) for you to contribute to
- Learning and development budget. We encourage you to take classes, attend conferences, and invest in your craft and we’ll cover expenses to make it happen
Company HQ
Union Square, San Francisco, CA
Leadership
Tuhin Srivastava
(Co-Founder)Previously Co-Founder at Shape, Machine Learning at Gumroad and Skulpt.
Amir Haghighat
(Co-Founder)Previously Head of Engineering at Gumroad, Software Engineer at Yelp and Engineering Manager at Clover Health.
Phillip Howes
(Co-Founder)Previously Co-Founder at Shape, Machine Learning Engineer at Gumroad and Research Assistant at the University of Sydney.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 37 more jobs at Baseten