Executive Assistant / Junior Project Coordinator, CircleCI
General & Administration
$113-140.5k
2-3 days a week in office
Continuous integration and deployment services
Be an early applicant
Continuous integration and deployment services
201-500 employees
Be an early applicant
$113-140.5k
2-3 days a week in office
201-500 employees
Company mission
To manage change so software teams can innovate faster. They want to empower technology-driven organizations to do their best work – and make engineering teams more productive and innovative by managing change.
Role
Who you are
- You bring 5+ years of experience as an Executive Assistant supporting C-level executives (CEO, CFO, or similar). Experience supporting Accounting or Finance executives is a plus
- You're naturally curious and eager to learn something new every day
- You have experience working in technology or technology-focused companies with globally distributed, dynamic teams passionate about helping customers
- You've thrived in fast-paced office environments working with senior executives who navigate packed meeting and travel schedules
- You're proficient with G-suite (Gmail, docs, spreadsheets, slides), Zoom, Slack, expense/travel systems, and familiar with project management and communication tools
- You possess exceptional organizational and time management skills with the ability to prioritize tasks effectively
- You have experience handling sensitive information and maintaining confidentiality
- You communicate clearly and precisely, both verbally and in writing, with keen attention to detail
- You work independently while also being a collaborative team player
- You hold a bachelor's degree (preferred)
What the job involves
- Are you ready to be the strategic right hand to multiple leaders while driving high-impact projects forward? We're seeking an organized and dynamic Executive Assistant / Jr Project Coordinator to join our General & Administrative (G&A) team
- This hybrid role puts you at the center of our operations, where you'll provide essential support to G&A leaders while coordinating projects that shape our company's future. If you thrive in fast-paced environments and love wearing multiple hats, this opportunity offers the perfect blend of executive support and project management
- The G&A team encompasses Accounting, Finance, Legal, People, and PMO functions – we're the trusted stewards of CircleCI who bring empathy, curiosity, and strategic thinking to everything we do
- We ask the tough questions and pursue balanced approaches to corporate governance while driving shareholder value
- We work collaboratively to guide CircleCI's growth in ways that benefit our employees, shareholders, and customers
- Our mission extends beyond our own work – we empower others across the organization to ask critical questions, take time to define problems clearly, and stay vigilant in their decision-making
- Schedule and coordinate meetings, appointments, and travel arrangements for multiple G&A leaders, optimizing their time and productivity
- Manage incoming communications and correspondence, prioritizing items and ensuring timely responses
- Prepare, format, and maintain documents and presentations with precision and attention to detail
- Assist in planning, executing, and monitoring multiple G&A projects while ensuring adherence to timelines and deliverables
- Maintain project plans, update stakeholders on progress, and deliver reports on key metrics and milestones
- Organize and facilitate project meetings, create agendas, document meeting minutes, and track action items
- Collaborate with team members to identify resource requirements and coordinate project logistics
- Maintain and update project documentation, administrative databases, and G&A records with accuracy and accessibility in mind
- Generate and analyze reports to assess project performance and operational efficiency within the G&A department
- Serve as a key point of contact for various departments and teams, facilitating communication and collaboration on G&A initiatives
- Identify opportunities for improvement in administrative and project processes, contributing to implementation strategies that enhance efficiency
Our take
Engineering has seen the rise of agile, containerisation and DevOps over the last few years. As a result, the idea of continuous integration and continuous delivery (CI/CD) has grown to be an important part of the engineering space. CircleCI is one company that taps into this field, offering a lightweight and open service.
There are now a lot more companies that have a culture of continuous delivery. CircleCI specifically helps automate all the steps that occur between the time developers make changes to the code and when the application gets in front of the customer. The company has a strong tailwind from this macro trend and their product is loved by engineers, putting them in a strong place to build a strong business.
Services in the sector have grown constricted and cost-heavy, but in 2022, CircleCI debuted a free tier service for engineering teams in a move away from this. By offering flexibility across an increased number of major platforms, including Docker, Windows, and MacOS, the company works towards its ultimate aim to empower technology-driven organisations.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 8 rounds)
May 2021
$100m
SERIES F
Apr 2020
$100m
SERIES E
Total funding: $315m
Company benefits
- Whether it’s a peaceful home or a house full of kids, roommates, or pets, your office can be where you need it. CircleCI has been a remote-first company since the beginning. We’ll ensure you stay well-connected with your teammates every day through tools like Zoom, Slack, Confluence, Google Suite, and GitHub. We also provide a home office stipend to help you do your best work
- Regardless of location, we prioritize the health and wellness of our employees and their families. In addition to unlimited PTO, we offer generous parental leave and benefits that can cover employees and dependents up to 100%. We also offer quarterly wellness days, a free Calm subscription, wellness reimbursement, and Cleo for new parents
- At CircleCI, employees have ample opportunity to learn new skills, including project-based learning and presentations from our colleagues. Udemy is available for on-demand learning and we offer an annual stipend for personal development outside of CircleCI. Your continued professional development is important to us because it’s important to you
- Unlimited paid time off policy
- Work from home opportunities
Company HQ
The East Cut, San Francisco, CA
Leadership
Jim Rose
(CEO)Joined CircleCI as COO. Serial entrepreneur, founding Distiller (acquired by CircleCI) and Copious.
Paul Biggar
(Founder)Currently Founder and CEO of Darklang. Previously Principal Engineer at Lookout, Senior Compiler Engineer at Mozilla Corporation and Founder at NewsLabs Inc.
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