Executive Assistant, Marshmallow
Plus bonus
3 days a week in office (Old Street)
We’re building a huge technology company that helps make moving country easier.
Job no longer available
We’re building a huge technology company that helps make moving country easier.
501-1000 employees
Job no longer available
Plus bonus
3 days a week in office (Old Street)
501-1000 employees
Company mission
To back those who find themselves on a different path, either by choice or by circumstance, helping the exceptions to the rules that others aren’t interested in serving.
Role
Who you are
- A seasoned professional with extensive experience in executive-level diary management, prioritisation, and communication
- Adaptable and resourceful, thriving in a fast-paced, high-pressure environment with a proactive approach to problem-solving
- A trusted partner with exceptional organisational skills and a strong eye for detail, particularly in handling sensitive and confidential matters
- Positive and approachable, with a warm and professional demeanour that inspires confidence and collaboration
- Discreet and dependable, capable of managing high-level information with integrity and tact
- Previous experience as an Executive Assistant. You will have experience in coordinating multiple administrative tasks involving C-Suite support
- Expertise managing board meeting logistics, from agenda preparation to minute-taking and action-tracking
- Strong interpersonal skills to engage effectively with stakeholders at all levels, including senior executives and board members
- Ability to work sensitively and challenge stakeholders when necessary
- An excellent communicator who is fluent in written and spoken English
- Someone highly coordinated who knows how to get things done and thrives in a busy environment where no two days are the same
- Knowledge of G-Suite and working experience with Macs
- To meet our regulatory obligations as an FCA-authorised financial services company, we need to do some background checks on all new hires. That means carrying out a DBS check and making sure you don't have any live criminal proceedings
What the job involves
- We’re looking for an Executive Assistant to support three members of our C-Suite by aiding in scheduling, planning events and keeping everything running smoothly
- Reporting directly to one of the C-Suite executives, you will also be key in coordinating board-level operations and meetings
- Diary and Schedule Management: Take full ownership of complex and dynamic calendars, acting as a gatekeeper to prioritise and streamline scheduling demands
- Email and Communication Support: Manage executive email inboxes, flag critical items and ensure timely follow-ups and responses
- Board Meeting Coordination: Prepare and distribute agendas, board packs, and supporting documents ahead of meetings. Attend board meetings to take precise minutes, document key decisions, track action items, circulate meeting minutes, and ensure follow-up actions are completed within agreed-upon timelines
- Event and Meeting Planning: Organise logistics for onsite and offsite meetings, including catering, travel arrangements, and venue setup for regular team-wide and executive events
- Travel and Expense Administration: Manage national and international travel arrangements and ensure accurate and timely processing of expenses
- Document Preparation: Create, format, and edit high-quality documents, reports, and presentation decks tailored for executive and board-level audiences
Application process
- Initial call with Sophie Tucker, our Talent Acquisition Specialist (15-20 mins)
- A short video/written task completed via our video interviewing platform - Willo
- Technical interview with Rhiannon Padmore, EA to CEOs, where you will discuss your technical experience in more detail (45 mins)
- A culture interview to check that your work style fits our processes and values with one of our C-Suite Executives (60 mins)
- We’ll let you know if you’re invited to an interview or not. But, as a small team with a lot of applications to consider, we can’t give personal feedback on each application
Salary benchmarks
Our take
For many ordinary people, insurance can be inaccessibly expensive. Marshmallow solves this problem by using data and technology to offer fairer access to products like insurance and financial support, starting with coverage for car and van owners.
Traditional providers often rely on broad population averages, meaning individuals are frequently overcharged based on age, nationality, or background. Marshmallow takes a different approach, leveraging proprietary tech to deliver personalise, more accurate quotes in minutes. This has led to better rates for customers and a surge of positive reviews and recognition since the company's launch.
Now operating as a fintech scale-up, Marshmallow is expanding its reach beyond just vehicle insurance. The company is also exploring areas like home insurance and wider financial services, with the aim of supporting those who are often left out of traditional systems. Having achieved unicorn status and doubled its profit since 2023, Marshmallow is well-positioned for this next chapter.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 5 rounds)
Apr 2025
$90m
SERIES C
Sep 2021
$83m
SERIES B
Total funding: $208.2m
Company benefits
- Flexible working - Manage your own time flexibly. Just make sure your team is happy too.
- Ben benefits - Get your hands on your flexible benefits budget with the Ben Mastercard and spend it wherever you want.
- Competitive bonus scheme - designed to reward and recognise high performance 🌟
- Private healthcare - We want to support everyone’s wellbeing at Marshmallow, which is why we offer private healthcare insurance with Vitality.
- Cycle to work scheme - We’re registered under the Cycle-to-Work scheme, so you can buy a new bike tax-free. Lycra shorts optional.
- Mental wellbeing - We have partnered with Oliva to offer mental health support and make therapy sessions more accessible.
- Learning and training - Personal budgets for books and training courses to help you grow in your role. Weekly book clubs and learning sessions. Plus 2 days a year - on us! - to further your skillset.
- Company socials - We give all of our teams monthly budgets to get to know each other better outside of work. Plus we have company-wide socials every two weeks, themed parties, and more.
Company HQ
Old Street, London, UK
Leadership
Oliver Kent-Braham
(Co-CEO)Previously worked in Growth & Partnerships at Yoti and Leveraged Finance at Investec. Previously founded Reel Money.
Alexander Kent-Braham
(Co-CEO)Previously worked in Product at Yoti. Also co-founded Reel Money and was an Analyst at hedge fund QCM.
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