Assistant, UTA
Technology
This is a full-time position with benefits and will pay $23.00 to $26.00 per hour
Talent & entertainment agency
Be an early applicant
Talent & entertainment agency
1001+ employees
Be an early applicant
This is a full-time position with benefits and will pay $23.00 to $26.00 per hour
1001+ employees
Company mission
To shape talent, build careers, and tell stories.
Role
Who you are
- The ideal candidate thrives in a fast-paced environment, exercises exceptional discretion, anticipates executive needs, and possesses outstanding organizational and communication skills
- Bachelor’s degree strongly preferred
- 2+ years of experience as an Executive Assistant supporting senior leadership, ideally VP-level and above
- Experience working within the technology industry or with technology-focused leaders is a plus
- A proactive mindset with strong problem-solving skills and the ability to anticipate leadership needs
- Demonstrated ability to juggle multiple tasks with competing deadlines, while maintaining a high level of accuracy
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to adapt to new technologies quickly
- Excellent written and verbal communication skills with a sharp attention to detail
- Proven discretion when handling confidential or sensitive information
- Interest in and comfort with technology, with the capability to support tech-savvy executives
- Strong organizational skills, critical thinking, and the ability to work independently with minimal guidance
What the job involves
- UTA seeks a highly organized and proactive assistant to provide dedicated support to leadership within the Technology organization
- This role serves as a trusted partner to executive leadership, managing complex schedules, coordinating strategic initiatives, facilitating communication across teams, and ensuring the efficient operation of the Technology leadership team
- Provide high-level administrative support to the CTO and Senior Vice President, including complex calendar management, meeting prioritization, and coordination across multiple time zones
- Manage detailed domestic and international travel arrangements, including multi-leg itineraries, accommodations, transportation, and expense reconciliation
- Act as a liaison between Technology leadership, internal stakeholders, external partners, and clients, ensuring timely communication and follow-through
- Prepare, edit, and organize presentations, reports, meeting materials, and executive communications on behalf of leadership
- Coordinate Technology leadership meetings, department-wide communications, leadership offsites, and special projects, ensuring action items are tracked to completion
- Support planning and execution of strategic initiatives by monitoring milestones, gathering updates, and facilitating cross-functional collaboration
- Manage executive expenses, invoices, purchase requests, and budget-related administrative activities
- Maintain strict confidentiality when handling sensitive business, personnel, and organizational information
- Anticipate the needs of the CTO and Senior Vice President by proactively identifying priorities, resolving scheduling conflicts, and streamlining workflows
- Assist with team engagement activities, onboarding coordination, and operational processes that support the Technology organization
- Handle additional administrative and operational duties as assigned to support Technology leadership
Our take
Founded in 1991, UTA represents some of the world’s most acclaimed and recognised figures - from actors and athletes to writers and digital influencers. These include Lizzo, The Coen Brothers, Bad Bunny and Timothee Chalamet.
The entertainment landscape is in a permanent state of flux, but the boom of digital and social media has brought rise to new kinds of talent. To remain on the cultural pulse, UTA has expanded its business into gaming, digital media and influencers, as younger consumers spend more time playing games or watching social content over traditional media.
With the acquisitions of Fletcher & Company and Curtis Brown, UTA took on the estates of esteemed literary figures like John le Carré and Ian Fleming. This reflects a larger competition between agencies to acquire intellectual property to develop into content. In doing so, UTA hopes to find competitive edge over other dominant agencies, WME and CAA.
Freddie
Company Specialist at Welcome to the Jungle
Insights
10% employee growth in 12 months
Company
Company HQ
Beverly Hills, CA
Leadership
Jeremy Zimmer
(Co-Founder & CEO)Has served as CEO for UTA since 1991.
Jim Berkus
(Co-Founder & Chair)Served as a partner at Leading Artists Agency, which merged with Bauer-Benedek Agency to form UTA.
Peter Benedek
(Co-Founder & Owner)Also served as a partner at Bauer-Benedek Agency.
Salary benchmarks
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