Experienced Book Keeper, Flowerbx

• Strong Xero reconciliation experience
• Experience managing the entire AR & AP function independently
• A strong communicator and who is always ready to help the team
• Proficient in Microsoft Excel and Microsoft Outlook
• Able to work independently
• A genuine interest in building a career in finance, with the drive to fully commit to a rapidly-scaling business
• Commercially minded, with an interest in the product/category space
• Collaborative and personable, with strong communication skills when working with non-financial colleagues
• Flexible and responsive, comfortable liaising with teams across the UK / US / UAE and reacting quickly to issues
• Willing to attend the London North Acton warehouse for occasional team days

Desirable

• FLOWERBX is seeking an experienced Book Keeper professional to join our B2C / B2B / FInance team on a 6 month maternity cover contract, with the possibility of extension reviewed at the end of the contract term
• Reporting to the Head of Finance, the Experienced Book Keeper will be responsible for the entire Accounts Receivable function, ensuring invoices are sent out efficiently and cash is collected in a timely manner
• You will act as an important business partner across the company, working with the B2B team to ensure that invoices are sent with correct details and in a timely manner
• Accounts Receivable:
• Reconcile UK, US and UAE bank accounts daily via Xero Software
• Raise, review, approve and issue all invoices on behalf of the B2B team, liaising with them to ensure correct wording and the right contact
• Send weekly statements of account to key customers
• Prepare and distribute a weekly AR report to the B2B team
• Identify balances requiring chasing and independently manage the chasing process, escalating issues to the Head of Finance or CFO as needed
• Chase remittances for unallocated funds received
• Perform customer reconciliations and maintain accurate customer data, resolving any historic discrepancies
• Reconcile Stripe/PayPal receipts and maintain a robust process to confirm the correct cash is being collected
• Respond to customer and internal queries within 7 hours
• Handle ad hoc queries in a timely manner (e.g. adding PO numbers to invoices once issued)
• Business partner with the B2B team to help re-engage unresponsive customers
• Manage new customer set-up, ensuring the new customer form is completed before invoices are issued
• Accounts Payable:
• Own the entire Accounts Payable function, including:
• Bank and supplier-statement reconciliations
• Purchase invoice processing
• Month-end reconciliation
• Managing the Outlook inbox and responding to queries within 24 hours
• High-volume, business-as-usual work across three international companies
• Reconcile monthly supplier statement
• Intercompany Recs
• Additional Responsibilities:
• Must be willing to work in a small team and be prepared to be flexible and assist the team with other work as required
• Assist with invoice coding of daily invoice received from key flower supplier
• Attach credit card receipts from the team into the accounting system