Senior Executive Assistant, Taxfix
+ Stock Options
3+ days a week in office
Digital tax solutions
Job no longer available
Digital tax solutions
201-500 employees
Job no longer available
+ Stock Options
3+ days a week in office
201-500 employees
Company mission
To enable anyone, regardless of education or background, to file their taxes with newfound confidence.
Role
Who you are
- You bring at least 6 years of experience supporting C-level executives in dynamic, high-growth, or investor-facing environments — ideally with exposure to G&A, finance, tech, or scale-up contexts. Experience with Investor Relations is a plus
- You thrive in complexity and are highly skilled at creating clarity and momentum across shifting priorities
- You have strong synthesis and communication skills and can confidently create or shape executive materials and decks
- You're known for your calm, grounded presence and intentional communication style, even in fast-moving or high-stakes situations
- You possess excellent judgment, a proactive mindset, and a deep sense of ownership — nothing slips through the cracks on your watch
- You’re fluent in English and German, both written and spoken, and equally comfortable engaging with senior leaders, board members, and external stakeholders
- You’re based in Berlin and available for in-office presence 3 days a week
- You are AI-curious and excited to adopt tools and workflows that boost your effectiveness, not just keep things running
- Not sure if you meet all the requirements for this role? Please apply anyway. You might bring something special to the team that we hadn't considered previously
What the job involves
- As the Senior Executive Assistant to our CFO, you will play a pivotal role in helping one of our most strategic leaders operate at their highest level of impact.
- This is far more than calendar coordination — you’ll be the operational backbone of the Office of the CFO, ensuring that time, communication, and priorities are optimally managed across a fast-paced, high-growth environment.
- You’ll work in lockstep with our CFO and partner closely with senior leadership, investors, external partners and teams across the business.
- Your work will be central to the rhythm of the company, and your discretion, judgement, and proactive mindset will set the standard for excellence in executive support
- This role is based in Berlin with in-office presence expected 3 days per week. We are looking for someone who thrives in complexity, sees the details others miss, and can operate calmly and confidently, even in high-stakes settings
- Prepare high-quality internal and external communications including memos, decks, meeting notes, briefings, and presentations, often working closely with finance, corporate development, legal, and comms teams
- Coordinate seamless travel and logistics, including itineraries, accommodations, visas, and event planning for offsites, board meetings, and key leadership gatherings
- Strategic coordination of CFO activities such as meetings, ensuring alignment across the leadership team and wider organization
- Partner with key functions including Finance, Corporate Development & Strategy, Legal, People and Product to keep critical workstreams running smoothly
- Handle sensitive information with discretion and professionalism, acting as a role model for operational excellence and confidentiality
- Continuously explore and implement AI and automation tools to enhance productivity, communication, and decision-making efficiency
- Serve as the primary point of contact for scheduling and time management, acting as a strategic gatekeeper and trusted advisor on how the CFO’s time is invested
- Own and manage the CFO’s calendar, prioritizing meetings and commitments based on business goals and impact across multiple stakeholders and time zones
Our take
For many people, filing taxes is still a painstaking, confusing and outdated process. In Germany alone, around 10 million people each year decide not to claim their tax refund for this reason. Taxfix solves this problem by making it easier to file tax returns and claim rebates.
Taxfix serves as a personal tax accountant, something that many of its users don't have access to. The app functions much like any chatbot, offering in-depth guidance and optimising the tax filing process. Users can typically file their taxes in under 20 minutes using the app, which will appeal to anyone looking to save time and effort on their personal finances.
Taxfix is not alone in offering this service, but it sets itself apart from rivals thanks to its mobile-first approach. The company has been well-served by its innovative and attractive app interface and acquired its German competitor Steuerbot in 2023. A year later it entered the UK market by acquiring smaller competitor Taxscouts, establishing itself as the European leader in its sector.
Steph
Company Specialist at Welcome to the Jungle
Insights
7% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Apr 2022
$220m
SERIES D
Apr 2020
$65m
SERIES C
Total funding: $326.9m
Company benefits
- A chance to do meaningful, people-centric work with an international team of passionate professionals
- Holistic wellbeing with free mental health coaching sessions, yoga, and a discounted membership to Urban Sports Club
- A monthly allowance to spend on home support services, including childcare, housekeeping, pet sitting, tutoring, and elderly care
- Employee stock options for all employees—because everyone deserves to benefit from the success they help to create
- Dedicated relocation and visa support for those that need it
- 30 annual vacation days and flexible working hours
- Full trust to take ownership of your work in a flat hierarchy where feedback is encouraged and expected
- A generous learning budget to support your personal and professional development and guidance from our internal L&D experts
- Work from abroad for up to six weeks every year. Just align with your team, and then enjoy your trip
- Plenty of opportunities to socialise as a team. In addition to internal meetups, our international team hosts regular get-togethers—virtually and in person when possible
- Free tax declaration filing, of course, through the Taxfix app—and internal support for all personal tax-related questions
- Have a four-legged friend in your life? We’re happy to have dogs join us in the office
Company HQ
Mitte, Berlin, BE
Leadership
Mathis Büchi
(Chairman & Co-founder)Previously co-founded Encounter Korea and Smallpdf. Currently Founder and CEO at Genova.ai.
Lino Teuteberg
(Co-founder)Former CEO of the company. Previously worked as an Interaction Developer at springen, and co-founded Smallpdf.
Martin Ott
(CEO)Was a Board Member at AfriKids, President and Managing Director (Europe, Middle East and Africa) at WeWork, and VP, MD (Central Europe) at Meta.
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