Executive Assistant, Figma

• The role requires someone who is a great communicator, highly organized, and adaptable
• 6+ years of experience in an administrative or support role
• Supported teams of 30+ people
• Enjoy working in a fast paced environment and can adapt quickly to changing demands
• Are an authority at prioritizing and seeing around corners
• Are dependable, reliable and will maintain strictest confidentiality
• Have experienced communication skills and can communicate with a wide range of internal and external team members in person, virtually, and over email
• Are thoughtful, with an optimistic lens that cultivates inclusivity

Desirable

• As Executive Assistant to the Chief Information Officer, you’ll be responsible for keeping the team organized and helping them focus on scaling their teams and processes.
• In this role, you’ll be directly supporting the CIO to strategically run day-to-day administrative and operational needs.
• You’ll also be working closely with the Global Business Operations leadership team, and cross-functionally with the broader G&A Orgs and various team members across Figma.
• Run calendars, meetings, business travel arrangements and expenses
• Act as a delegate for the CIO, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic thought partner to the CIO and their leadership team with a focus on operations, process, and long term planning
• Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
• Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
• See opportunities for process optimization throughout team and company processes
• Partner with internal teams to ensure cross functional alignment on projects, company achievements, and internal events
• Organize in-person offsites, including working with external venues and internal team members
• Ad hoc project management