People & Workplace Specialist, Qualifyze

• 2 years of experience in OM and/or People Operations or a combined role
• Experience running office operations is highly valued — you do not see "making the office great" as beneath the role, you see it as part of the culture work
• Experience with an HRIS (Personio experience is a plus)
• Comfortable working in a multi-country environment with exposure to labour compliance in at least 2+ jurisdictions (Spain is a must; any of USA, Germany, India is a strong plus)
• Organised, detail-oriented, and able to manage multiple tasks and priorities without dropping the ball
• Strong communicator. Able to write clearly, handle sensitive information with discretion, and build trusted relationships across the business
• Active user of AI tools (ChatGPT, Claude, Copilot, or similar) in your day-to-day work. You experiment and find ways to work smarter, not just observe. You look for ways to automate or streamline before defaulting to manual processes
• English is your working language; Spanish is a strong plus given our Barcelona office

Desirable

• As a People Operations & Office Management Specialist at Qualifyze, you will be the operational backbone of our People team: owning key employee lifecycle processes, supporting our multi-country compliance needs, and making our Barcelona office a place people love to come to
• You'll collaborate closely with our People Director, the broader People team, and internal stakeholders across the business
• This role is for a true allrounder: someone equally comfortable processing a team event, welcoming a new joiner on their first day, or keeping the office running smoothly
• If you thrive when no two days look the same and you take pride in doing both the operational and the human side brilliantly, this is your kind of role
• This role is based in our Barcelona office
• You'll be there most days, as the heartbeat of the space
• There's flexibility for the occasional exception, but presence is part of the magic here
• This is a role that grows with you
• The more curiosity and hunger you bring, the more the scope expands
• The list of responsibilities is just the starting point
• People Operations & Employee Lifecycle
• Own first days for new joiners globally: coordinate welcome logistics, equipment, system access, and onboarding communications for new hires across all our locations (Spain, USA, Germany, India, and EoR countries)
• Support offboarding management, including documentation, system offboarding, and exit steps
• Support on drafting and managing employment documents: contracts, amendments, reference letters, and termination agreements
• Support end-of-probation (EOP) tracking and management across the team
• Support on maintaining HRIS (Personio) data accuracy and support ongoing process improvements
• Manage the People helpdesk (Jira), triaging and responding to employee queries with care and speed
• Use AI tools to streamline People Ops workflows: drafting communications, summarising data, building templates, and reducing manual work wherever possible
• Office Management & Employee Experience
• Manage day-to-day Barcelona office operations: maintenance, supplies, snacks, drinks, and general upkeep
• Lead the coordination of internal events: team gatherings, company celebrations, and culture moments
• Own provider and vendor management for office-related services
• Support Board Meeting on-sites and logistics when needed
• Contribute to embedding company culture and values through day-to-day interactions and office environment

• We believe in a human-led hiring process. All applications are reviewed manually by our Talent Acquisition team, and neither Talent Acquisition nor Hiring Managers use AI to screen, filter, rank, assess, or make decisions about candidates, including during interviews and assessments. During interviews, AI may be used only to support note-taking and transcription