Executive Assistant, CarTrawler
Car rental & mobility solutions
Posted today
Car rental & mobility solutions
201-500 employees
Posted today
201-500 employees
Company mission
To enable the world's leading brands in travel to offer better transport services to their customers.
Role
Who you are
- The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced dynamic environment
- This role requires exceptional organizational skills, self-management capabilities, and the ability to handle a broad spectrum of tasks and confidential matters with the utmost discretion
- The successful candidate will be a resourceful and resilient professional, comfortable in a role that requires both strategic oversight and hands-on execution
- Proven experience in an Executive Assistant role within a corporate or professional services environment
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively
- Proficiency in using expense management systems, particularly Concur
- Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and stakeholders
- Ability to work both independently and as part of a team in a fast-paced environment
- Attention to detail and a commitment to maintaining high standards of accuracy and confidentiality
- Time Management: Ability to prioritize and manage multiple tasks efficiently
- Communication: Strong verbal and written communication skills
- Team Collaboration: Ability to work effectively with colleagues across departments
- Problem-Solving: Proactive in identifying and resolving issues
- Adaptability: Flexibility in handling changing priorities and workloads
What the job involves
- The Executive Assistant will provide comprehensive administrative and operational support to the Leadership Team and Board of Directors, ensuring efficient management of key corporate functions
- The role requires collaboration across all functions to ensure smooth operations in areas such as calendar management, payment processing, travel arrangements, event management, and board engagement
- Execute a wide range of administrative tasks, including meticulous schedule management, timely processing of expense reports, preparation of high-quality presentations, company townhalls etc. Ensure all tasks are completed with a high degree of accuracy and efficiency
- Manage and prioritize administrative support requests for the LT through a shared corporate support email address. Utilising a traffic light system to categorize requests based on urgency and ensure timely completion
- Coordinate the preparation and distribution of materials for weekly LT meetings, ensuring all necessary documentation is available in advance
- Proactively plan, coordinate, and manage LT schedules. Ensure that all schedules are aligned with organizational priorities and that transitions between commitments are smooth and efficient
- Work closely with the Corporate Support team to ensure the seamless execution of all Leadership Team commitments. Foster a collaborative environment that prioritizes efficiency and effectiveness
- Responsible for end to end travel and event planning responsibilities
- Arrange all travel and accommodation for LT and Board members, ensuring all bookings meet company policies and preferences
- Liaise with the General Counsel/Company Secretary as required to facilitate efficient scheduling and logistics for board meetings, ensuring all arrangements are in place
- Manage travel and expense reporting for Board Directors as needed, ensuring compliance with company policies
- Provide administrative support related to board meetings and LT requests, working closely with the General Counsel to address any additional needs
- Utilize extensive experience in handling highly confidential information with discretion and professionalism, ensuring that sensitive data is protected and only shared with appropriate stakeholders
- Instil and maintain these confidentiality standards across the entire Corporate Support team
Our take
CarTrawler provides car rental and mobility solutions to travel industry players, enabling them to supplement their revenue and improve the experiences of their customers. It runs what is essentially a B2B marketplace for car rentals, through which airlines and travel agents can offer their clients end-to-end travel options.
Like many of its travel industry peers, the company has felt the pinch in recent years due to the after-effects of the pandemic and the cost-of-living crisis. Despite this, CarTrawler has remained positive that it can capture further success in the new-look economy. It has continued to pursue new partnerships and expand its North American presence, already boasting a network of key players including United Airlines, easyJet, Uber, Emirates and Hotels.com.
Freddie
Company Specialist at Welcome to the Jungle
Insights
3% employee growth in 12 months
Company
Funding (1 round)
May 2020
$104.4m
GROWTH EQUITY VC
Total funding: $104.4m
Company benefits
- 25 days annual leave, plus company days
- “Friday Unplugged” – last Friday of every month we have a half-day mental health break day
- Maternity & paternity leave, wedding leave & parents leave
- Bespoke career pathing platform
- Online behavioural & technical academy
- Diversity, Inclusion & Belonging seminars
- Hybrid working model
- Modern, open plan offices just a stone’s throw from Dublin City Centre
- Chill Out Room – designed to give our employees a relaxation space during their work day
- Free weekly yoga classes, VHI online fitness classes, weekly tennis, running and 5-a-side football
- Charity runs
- Pension scheme
- Comprehensive VHI health insurance
- In-house health screenings
- Optional flu vaccinations
- Income protection & life assurance
- New mothers’ lactation room
- We have several employee cohorts across the business that you can become a part of, such as Sports and Social Club, Corporate Social Responsibility Committee, Engagement Champion Network, etc
- Travel Tax Saver Schemes for rail and bus
- On-demand ride-hailing app with discounts exclusively for CarTrawler employees
- Bike to Work scheme and secure bike storage
Company values
- Shared Wins: We celebrate successes. We share information with other. We help others to thrive
- Active Choices: We show interest in business performance. We use the strategy to make decisions. We are always engaged
- Relationships Make The Difference: We build strong, collaborative relationships. We are transparent & open. We are prepared & on time
- Hunger: We always do what is company first. We look for opportunities to improve. We take ownership over our work
- Craic: We put ourselves out of our comfort zone. We showcase a “can do” attitude. We encourage others to get involved
Company HQ
Farranboley, Dublin, Ireland
Articles
Leadership
Cormac Barry
(CEO, not founder)Prior to joining CarTrawler as CEO in April 2018, they held the position of CEO for 7 years at Sportsbet, the Australian division of Paddy Power Betfair.
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