Senior Executive Business Administrator, GitLab
$75.6-162.2k
+ Equity compensation offered to most GitLab team members
One DevOps platform
Job no longer available
One DevOps platform
1001+ employees
Job no longer available
$75.6-162.2k
+ Equity compensation offered to most GitLab team members
1001+ employees
Company mission
To make it so that everyone can contribute. When everyone can contribute, users become contributors and we greatly increase the rate of innovation.
Role
Who you are
- EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive's needs
- EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic public-company environment
- Previous 5+ years of administrative experience supporting an Executive or as project manager of large scope; R&D experience preferred
- Previous experience at a technology company or working in support of a Information Technology team
- Successful history of managing the calendars, expenses, and travel of multiple executives
- Experience predicting, and assisting an executive’s workload
- Previous experience supporting a C-Staff Executive at a quickly-scaling or large company
- Extensive technical skills in Google Workspace, Zoom, Slack, and Navan (or other expense platforms)
- Comfort with leveraging AI tools to enhance productivity and effectiveness
- Experience supporting cross-functional collaboration and ensuring deliverables are tracked across organizational boundaries
- Proactive and able to deal with ambiguity, prioritize own work and resources, and juggle multiple tasks in a manner transparent to the team, and work independently to achieve results with a high degree of accuracy
- Ability to compile and synthesize information from multiple sources to support strategic decision-making
- Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
- Maintain the confidentiality of highly sensitive material with tact and professionalism
- Superior attention to detail
- Event coordination and creative event planning experience
- Excellent written and verbal English communication skills
- Experience in a remote start-up environment preferred
- A passion for GitLab’s mission and models CREDIT values
- A sincere willingness to help out and able to work collaboratively with EBAs across the organization
What the job involves
- Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems, including Google Workspace, Slack, Navan, Zoom, and GitLab, to accomplish a wide range of tasks while staying focused on prioritization and escalating urgent issues
- Support and work closely with GitLab's Chief Information Officer
- Partner closely with other EBAs within the organization
- Manage complex calendars including vetting, prioritizing and providing recommendations while taking direction from leaders. Aligns to GitLab meeting norms and practices
- Transform high-level meeting descriptions and content links into comprehensive agendas, ensuring CIO preparedness for both self-organized meetings and those hosted by other stakeholders
- Maintain constant communication throughout the week with regular formal check-ins at least once weekly
- Proactively flag items requiring CIO attention or input before they become urgent
- Monitor direct reports' updates to agendas, trackers, and other documentation to ensure CIO visibility into team progress
- Track expectations and deliverables from functional peers to ensure appropriate time allocation for preparation and collaboration
- Support departmental reporting by formatting materials, sending timely reminders to contributors, and conducting scheduled walkthroughs with the CIO
- Leverage AI tools extensively to enhance productivity, automate routine tasks, and improve information synthesis
- Total travel coordination including air and ground transportation, hotel reservations, security, visas and other travel documentation
- Maintain an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
- Process and submit expense reports as well as monitor reimbursements in a timely manner
- Proactively identify potential challenges and opportunities before they arise, anticipating executive needs, flagging scheduling conflicts, preparing briefing materials for emerging issues, and creating contingency plans to ensure seamless operations
- Partner with PeopleOps and IT to resolve any logistical needs
- Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
- Contribute to and attend virtual and in-person team meetings and onsites by assisting with the production of materials and pre-reads, scheduling and coordination, logistics and vendor communication, budget-tracking, taking notes, and tracking action items
- Provide coverage for other EBAs in similar roles
- Contribute to broader EBA community by participating in EBA activities and initiatives
- Build strong cross-functional relationships with other EBAs
- Plan events such as team off-sites, team building activities, and company kick-offs as needed
Our take
GitLab is an open-source collaboration platform for developers. It enables teams to build code quickly from anywhere without compromising on security or quality. GitLab already has an estimated 30M+ users from all over the world.
According to a 2021 GitLab report, 60% of developers can release code 2x faster with DevOps platforms that bring teams together and accelerate processes. It stands out by catering to programmers of all experiences. Gitlab's version control system helps streamline the process of creating, maintaining, and deploying code, whoever you are.
GitLab was in the right place to capitalise on the recent trend toward rapid digital transformation and remote working. This trend is expected to grow, and with it, GitLab's popularity. With its successful 2021 IPO and the patronage of major brands such as Nasdaq and Jaguar Land Rover, GitLab is expected to solidify its position as the go-to platform for development teams.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
15% employee growth in 12 months
Company
Funding (last 2 of 8 rounds)
Sep 2019
$268m
SERIES E
Dec 2018
$20m
SERIES D
Total funding: $434.7m
Company benefits
- We offer benefits to manage your health, wealth, and well-being regardless of location
- Flexibility in schedule to be there for life’s important moments
- Equity compensation & Employee Stock Purchase Plan offered
- Generous Paid Time Off
Company HQ
Financial District, San Francisco, CA
Leadership
Sid Sijbrandij
(CEO)Studied Physics at the University of Twente. Interned at P&G and IBM. Was Lead Architect at the Netherlands' Ministry of Justice from 2009 to 2012. Founded app store Comcoaster in 2008, and then co-founded GitLab in 2012.
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