Office Administrator, Avant

• Minimum 2-5 years of experience in office administration and facilities management
• Strong time-management, project, and organization skills
• Reliable and professional team player with high degree of flexibility to adapt to shifting priorities
• Positive ‘can-do’ attitude with a willingness to take initiative to solve problems
• Strong verbal/written communication, collaboration and people skills; customer service experience a plus
• Proficiency with office applications, including Google Workspace (Sheets, Docs, Slides)
• Ability to work in the Chicago office 5 days a week
• Proactive and solution based with strong ability to problem solve
• Ability to maintain confidentiality of company information
• Ability to lift 30lbs

Desirable

• Join our team as an Office Admin and make a real impact from day one!
• In this role, your administrative, facilities, people and relationship skills will support the daily experience for our hybrid team.
• We are looking for an enthusiastic, self-motivated admin who has strong organizational, communication, and project management skills
• Act as an Avant ambassador welcoming Avantees and checking in visitors
• Manage day-to-day operations of the office including general reception and deliveries
• Support facilities and maintenance work, conducting daily walkthroughs of office space ensuring everything is in working order and addressing any issues that arise
• Liaise with external vendors to obtain quotes, schedule routine inspections, complete reports, and ensure that our office is in optimal order
• Review work orders to validate that assignments are completed, submitting invoices to accounts payable where necessary
• Manage the daily upkeep of the corporate office (i.e. coffee machine maintenance, conference rooms, stocking conference and snack rooms, resolve maintenance issues, tracking inventory and ordering supplies, etc.)
• Support building and office safety and compliance protocols, liaising with cross-functional teams and/or external parties on procedures, updates, and ensuring appropriate communication to employees where appropriate
• Assist with planning and coordinating internal and company-sponsored events, award distribution, and other engagement activities for onsite and remote employees
• Manage and process all daily incoming and outgoing mail, packages, and check runs; timely routing to the appropriate Business Owners for follow-up
• Support the maintenance of mailroom equipment, such as postage machines and mail sorters
• Perform other responsibilities as assigned
• This role is based on our downtown Chicago Office, located in the Merchandise Mart.