CEO Personal Assistant / Global Services Manager, ABBYY
Digital intelligence platform
Posted today
Digital intelligence platform
501-1000 employees
Posted today
501-1000 employees
Company mission
To redefine how work is done and how processes run within organizations to give you back your time.
Role
Who you are
- Experience: 5+ years of experience as a personal assistant or executive assistant, preferably supporting C-suite executives
- Education: Bachelor's degree or equivalent experience in business administration or a related field
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite and digital communication tools
- Ability to prioritize and handle multiple tasks under pressure
- Strong attention to detail and problem-solving abilities
- Professionalism and a high degree of discretion
- Ability to anticipate needs and proactively manage tasks
- Adaptability to work in a dynamic and fast-paced environment
- Efficiency in scheduling and time management
- Accuracy and timeliness in project coordination and communication
- Positive feedback from internal and external stakeholders
- Successful management of the CEO’s travel and events
What the job involves
- Join ABBYY and be part of a team that celebrates your unique work style. With flexible work options, a supportive team, and rewards that reflect your value, you can focus on what matters most – driving your growth, while fueling ours
- CEO Personal Assistant /Global Services Manager – UK will provide comprehensive administrative support to the CEO, and other C-Suite members, ensuring efficient coordination of daily activities, managing communications, and enabling the smooth operation of all executive functions
- This role is pivotal in supporting the CEO’s effectiveness and ensuring the smooth execution of strategic initiatives
- As part of Global Services this role includes higher-level strategic responsibilities, such as operational excellence, facilities and infrastructure management, governance and compliance, employee wellbeing
- Handle all correspondence for the CEO, including emails, calls, and other communications, filtering information and ensuring appropriate follow-up
- Manage the CEO’s calendar, ensuring effective time management and prioritization of appointments, meetings, and travel arrangements
- Coordinate and prepare materials for executive meetings, presentations, and reports
- Assist in preparing agendas and taking minutes for meetings, following up on action items and deadlines, when required
- Organize international and domestic travel arrangements, including flight bookings, accommodation, visas, and etc, for work and CEO’s personal requirements
- Plan and coordinate CEO-led events, conferences, and speaking engagements
- Handle sensitive information with the highest degree of confidentiality
- Maintain discretion in managing relationships with internal and external stakeholders
- Act as the primary point of contact for the CEO with key stakeholders, partners, and team members
- Manage communications between the CEO and other senior executives, departments, or external partners
- Support the CEO in special projects, research, and preparing executive summaries and reports
- Ensure timely completion of CEO's tasks, coordinating across different departments
- Manage day-to-day office tasks including managing office facilities, organizing documents, managing files, and coordinating office needs
- Assist with personal tasks for the CEO as required, including managing personal appointments or errands when necessary
- Ensure corporate governance structures comply with all relevant local and international regulations
- Maintain up-to-date local legal documentation and regulatory policies
- Lead risk management, business continuity planning, and crisis management strategies within the location
- Foster a positive work environment by providing resources and facilities that support employee satisfaction and productivity
- Lead and manage local initiatives focused on workplace safety, health, and well-being
- Drive continuous improvement initiatives within the office, focusing on operational efficiency, service quality, and employee experience
- Proactively identify and implement cost optimization measures across office operations, in alignment with broader organizational goals
Salary benchmarks
Our take
ABBYY has been pushing the boundaries of technology since the 80s, when it was founded with the launch of a digital language translation dictionary. Since then, it has evolved into a document translation and processing solution, leveraging innovations in automation and AI to help companies process and translate legal and administrative documents.
With years of experience in the automation and optical recognition sector, it is no wonder ABBYY’s client number is in the hundreds of thousands and includes a number of Fortune 500 businesses. Lately, it seems the company has been bolstering its leadership team as it aims to grow revenue, launch new products and continue expanding the global business.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (1 round)
Apr 2015
$6m
EARLY VC
Total funding: $6m
Company benefits
- Remote and hybrid working options
- Flexible hours
- Paid volunteering days off
- Parental leave in all our locations
- Work in an international environment, supported by some of the brightest minds in the industry
- Join an innovative brand that transforms how Intelligent Automation solves highly complex business challenges for top global companies
Company HQ
Congress Avenue Historic District, Austin, TX
Leadership
Ulf Persson
(CEO)Previously, the Director of Tablogix, Managing Partner at Mint Capital and was Chairman of UCMS Group Ltd.
Share this job
View 14 more jobs at ABBYY