Events Coordinator, Wrapbook

$73.2-99.7k

Salary reflective of candidates based in San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC

Asana

Junior and Mid level

Remote from US

More information about location

Media production payroll & insurance solution

Be an early applicant

Media production payroll & insurance solution

201-500 employees

FintechB2BHRInsurancePaymentsSaaS

Be an early applicant

$73.2-99.7k

Salary reflective of candidates based in San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC

Asana

Junior and Mid level

Remote from US

More information about location

201-500 employees

FintechB2BHRInsurancePaymentsSaaS

Company mission

To make the lives of those working in production better.

Job

Company

Role

Who you are

This is an exciting opportunity for someone who is highly organized, thrives in a fast-paced environment, and is passionate about creating memorable experiences that drive measurable impact
2+ years of experience coordinating events, ideally within SaaS
Demonstrated ability to manage multiple in-person events at different stages of the cycle (pre-production, live execution, and post-event wrap-up), with the capacity to independently lead 3-4 per quarter
Strong organizational and time-management skills with exceptional attention to detail
Familiarity with event tools and platforms such as Swoogo (or similar registration platforms), and Asana
Self-motivated, proactive, and comfortable working independently in a remote environment
Willingness to travel up to 1–2 times per quarter for on-site event support

What the job involves

Wrapbook is seeking an Events Coordinator to help create engaging experiences that connect prospects, clients, and partners with our platform
This role will focus on in-person events—including happy hours, VIP experiences, and conferences—that generate leads, build relationships, and strengthen client loyalty
As part of the Marketing team and reporting to the Manager of Events & Partnerships, you’ll collaborate closely with Sales, Client Operations, and other internal stakeholders to bring events to life
You’ll be the go-to person for coordinating logistics, managing communications, and ensuring every detail runs smoothly
Coordinate logistics for in-person events, including catering, A/V, facilities, swag, and print materials
Source and manage vendors to support event production
Attend and support events on-site to ensure seamless execution and resolve issues in real time
Draft and deploy invitations, confirmations, reminders, and post-event follow-ups across email, landing pages, and other channels
Schedule and manage prep calls with speakers and partners
Oversee ongoing communications to ensure stakeholders remain aligned and prepared
Track and report on event performance, including registration, attendance, attendee feedback, and budget reconciliation
Provide recommendations to optimize future events and improve ROI

Our take

Payroll systems for the production industry are long outdated, with the vast majority of administration still being completed manually, in person, and on paper. This forces cast and crew members to loose many hours in unpaid work and drives up production costs.

Wrapbook's app helps cast and crew complete onboarding, submit timecards and track payments. It offers touch and face ID and helps users track various filings as they pass through the system. Its position as one of the country’s only entertainment-compliant companies of its kind has given it a strong head start in its field.

The company's product is used by well-known production companies such as CollegeHumor, Creative Blood and JN, and serves over 1,000 companies in total. The company has earned Unicorn status, and continues to enhance the capabilities of its payroll platform such as through the acquisition of scheduling platform Cinapse.

Kirsty

Company Specialist at Welcome to the Jungle

Insights

Top investors

230% employee growth in 12 months

Glassdoor (4.4)

Company

Funding (last 2 of 4 rounds)

Sep 2024

$20m

LATE VC

Nov 2021

$100m

SERIES B

Total funding: $150.4m

Company benefits

Health & Benefits - choose from several customizable plans, including vision and dental
Minimum Time Off - Everyone is encouraged to take at least 3 weeks off annually
401K & RRSP
Work Remotely
IT Setup for Your Home
Lifestyle Perks - Wrapbook employees get a monthly stipend to treat themselves
Stock Options
Parental Leave

Company HQ

Midtown Manhattan, New York, NY

Leadership

Cameron Woodward

(Co-founder)

Director of Interactive Marketing at Invisible Children. Next, Co-founded and Executive produced Sprinkle Lab for 8 years. Went on to Found and serve as CEO of Film Casualty Insurance Agency.

Ali Javid

(CEO & Co-founder)

Formerly VP of Business Development at Body Labs, Business Development Manager at Intel Corporation and Director of Strategy and Finance at WebTuner Corp.

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