Talent Operations Coordinator, Machina Labs

• We’re looking for someone who has already operated in a fast-paced recruiting environment and understands what great looks like
• 4+ years of experience in recruiting coordination, recruiting operations, talent operations, or a similar role
• Experience supporting a high-volume or highly technical recruiting organization in a high-growth startup or similarly fast-paced environment
• Strong experience working within an ATS and an understanding of recruiting workflows, data hygiene, and system administration
• Demonstrated experience improving recruiting processes, documenting workflows, or helping implement new tools and ways of working
• Exceptional organization and attention to detail, with the ability to manage complex scheduling and competing priorities
• Strong judgment and the ability to independently troubleshoot problems and determine the best path forward
• A process-oriented mindset and a natural instinct to ask how something can be made simpler, faster, or more effective
• A high degree of ownership and comfort operating in an environment where not every process has already been defined

Desirable

• Machina Labs is looking for an experienced Talent Operations Coordinator to join our growing Talent team and help build the recruiting infrastructure behind our next phase of growth
• This role combines two equally important areas of ownership: delivering an exceptional, high-touch candidate experience through interview coordination and helping us build the systems, processes, and tools that make recruiting more effective and scalable
• You’ll own interview scheduling and candidate logistics for our recruiting team while also playing a meaningful role in how Talent operates day-to-day
• That includes documenting and improving recruiting processes, optimizing our ATS and recruiting technology, maintaining high-quality data and workflows, and helping hiring teams adopt new tools and ways of working
• Own complex interview scheduling and coordination across multiple recruiters, hiring teams, and roles
• Coordinate candidate travel, onsite logistics, interview days, and other details that contribute to a high-quality candidate experience
• Serve as a trusted point of contact for candidates throughout the interview process, ensuring communication is timely, thoughtful, and clear
• Partner closely with recruiters and hiring managers to anticipate scheduling challenges, resolve issues quickly, and keep hiring processes moving
• Continuously look for opportunities to improve the candidate and interviewer experience
• Document, build, and continuously refine scalable recruiting processes, SOPs, templates, and frameworks that balance speed, consistency, and candidate experience
• Own and optimize the day-to-day administration of our ATS and broader recruiting technology stack, including workflows, templates, job setup, user access, system hygiene, and data integrity
• Identify process bottlenecks and recurring friction for recruiters, hiring managers, and interviewers and help design practical solutions
• Support the rollout and adoption of new recruiting tools, processes, and workflows through clear documentation, training, and change management
• Maintain job postings and ensure roles and recruiting information remain accurate across internal and external systems