Executive Administrative Assistant, Thomson Reuters

• 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders
• 2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives
• Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast-paced environment
• Strong proficiency in preparing agendas, pre-reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism
• Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues
• Sense of urgency in managing situations that require quick turnaround and ability to prioritize constant workload
• Ability to work under a tight timelines and proven track record of achieving/exceeding expectations
• Bachelor’s Degree

Desirable

• The Executive Assistant & Project Manager is the operational and administrative engine of the Head of P&A’s office
• This role exists to ensure the Head of P&A is always organized, prepared, and protected from logistical friction — freeing them and the Chief of Staff (CoS) to focus on strategy and high-impact work
• This is not a traditional EA role. You will own the scheduling, logistics, tracking, and administrative coordination that keeps the Head of P&A’s office running with precision and reliability
• You are the person who makes sure nothing falls through the cracks — and who flags the ones that might before anyone else notices
• Success in this role requires exceptional organizational skill, meticulous attention to detail, a bias for action, and the ability to manage competing priorities with calm and efficiency. Where the CoS drives strategy, you drive the systems and processes that make execution possible
• Manage the Head of P&A’s calendar with precision — prioritizing, protecting focus time, and proactively resolving conflicts
• Coordinate all travel logistics, itineraries, and trip preparation, including pre-read assembly and post-trip follow-up tracking
• Screen and triage incoming communications, flagging priority items to the Head of P&A and ensuring timely routing of requests
• Prepare expense reports and manage administrative processes on behalf of the Head of P&A
• Organize and coordinate internal and external meetings, including agenda preparation and logistics — ensuring the Head of P&A is set up for every engagement
• Track and manage project timelines, deliverables, and action items across initiatives owned by the Head of P&A, ensuring nothing slips and status is always visible
• Build and maintain project tracking systems that give the Head of P&A and CoS real-time visibility into progress, risks, and blockers
• Coordinate logistics for cross-functional workstreams — connecting the right people, scheduling working sessions, and ensuring outputs are documented and distributed
• Compile and format project status reports and stakeholder updates, gathering inputs for the Head of P&A’s review before distribution
• Monitor project and scheduling risks, flagging conflicts or blockers early so the Head of P&A and CoS can act before issues escalate
• Maintain continuity in the Head of P&A’s office during travel or high-demand periods — keeping schedules on track, communications triaged, and logistics running without interruption
• Compile, format, and edit presentations, briefings, and correspondence as directed by the Head of P&A or CoS — never for direct distribution without approval
• Maintain the Head of P&A’s operational rhythm: managing weekly scheduling priorities, tracking follow-ups, logging action items from leadership meetings, and chasing completion
• Act as the logistical point of contact between the Head of P&A’s office and internal teams — coordinating requests, routing information, and keeping the CoS informed of anything requiring their attention
• Own the logistical preparation for leadership and segment meetings — scheduling, agenda formatting, pre-read assembly, and distributing materials — so the Head of P&A and CoS can focus on the content

• End Date: June 20, 2026