Executive Assistant, Kraken

• 5+ years of proven experience as an executive assistant, administrative manager, or similar role supporting senior leadership
• Ability to maintain confidentiality using discretion and professionalism when handling sensitive information
• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities in a fast-paced setting with strong personalities and demanding timeframes
• Natural talent to effortlessly improve a process and the uncanny ability to bring order out of chaos, as well as remaining calm during periods of disorganization
• Strong sense of urgency when projects are assigned and the ability to complete a task quickly while anticipating the need to plan for another project in short succession
• Highly proficient with Google Suite, MS Office Suite, Adobe Suite, MacOS and generally tech savvy
• Familiarity with communications strategies and executive affairs and leadership environments
• Excellent written and verbal communication skills
• We hire strictly based on merit, meaning we seek out the candidates with the right abilities, knowledge, and skills considered the most suitable for the job. We encourage you to apply for roles where you don't fully meet the listed requirements, especially if you're passionate or knowledgable about crypto

Desirable

• We are seeking a highly organized and proactive Executive Assistant to support multiple leaders remotely.
• This role provides high-level administrative support, and ensures key projects, budgets, travel, and events run seamlessly. Managing complex calendars and daily schedules with responsibility for multifaceted coordination.
• The ideal candidate brings experience or familiarity with communications and executive affairs, enabling them to operate confidently in a fast-paced environment.
• We are passionate about the mainstream adoption of cryptocurrency and the technology that underpins it.
• The team embraces hyper-transparency, fostering an environment of open dialogue, candid discussions and constructive feedback, staying adaptable in the ever-evolving digital asset space
• Relationship Management: build relationships with the broader team while acting as a gatekeeper for the executives - anticipate problems before they arise by planning for multiple contingencies and maintaining awareness of potential challenges
• Calendar & Scheduling: Proactive management of complex executive calendars, coordinate meetings, handle logistics for internal and external appointments, manage competing deadlines, and review incoming requests to ensure they are on the Executive’s to-do list with all the necessary information
• Project and process improvement work: coordinate cross-functional projects / assisting with timelines / deliverables / stakeholder engagement, identify opportunities to streamline processes / improve efficiency / enhance executive effectiveness
• Travel Planning: Arrange and coordinate domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
• Event Support: Plan and execute team meetings, off-sites, and other corporate or stakeholder events, including vendor coordination and on-site logistics
• Team Coordination: Track and oversee team tasks, budgets, and meeting schedules to ensure deadlines and deliverables are met / onboarding and helping to ramp people up
• Financial Administration: Process expense reports, purchase orders, budget reconciliations, and receipts / invoices tracking and submittal with accuracy and timeliness
• Documentation: Prepare meeting agendas, take minutes, and maintain organized records of key projects and initiatives
• Additional duties and responsibilities as assigned