Executive Assistant to the CFO, Hippo Insurance

• Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role
• A high level of integrity and discretion in handling confidential information is crucial
• Bachelor’s Degree or a minimum of 5+ years related experience assisting at the leadership level in a fast-paced environment
• Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint and SharePoint
• Experience with travel coordination
• Experience handling administrative details independently, while exercising sound business judgment in keeping team members informed as necessary
• Experience copyediting business documents and executive communications
• Experience handling confidential information and dealing with professionals inside and outside of the company
• Experience working in a role that required prioritization and ability to handle multiple assignments while maintaining commitment to deadlines. Is open to and responds flexibly to change
• Experience working with the Board of Directors for a publicly traded company
• Strong written, verbal, and interpersonal communication skills
• Experience planning and managing events

Desirable

• Reporting to: Chief Financial Officer
• In this role you will support the CFO and Finance organization by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects
• You will manage events and meetings with Hippos Board of Directors and with investors
• This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed
• You will apply your curiosity, business acumen, and judgement to effectively prioritize work and react with appropriate urgency to emerging situations
• Provide seamless support to the CFO to support the organizational priorities
• Proactively manage leader calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognize the need to reprioritize as appropriate
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
• Organize and manage meetings, off-sites and team-based events
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
• Track and help drive completion of key deliverables and follow up on outstanding items
• Review and copyedit business documents, communications, and presentations with a high level of accuracy
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests