People Operations & Programs Specialist, Quandela

• Bilingual French & English (spoken and written, professional level)
• 7+ years of experience in People Operations and People Programs or Talent Development
• Strong experience with HRIS systems and automation tools, ideally Lucca
• Excellent organizational skills and strong attention to detail
• Comfortable handling and reporting people data with rigor and structure
• Experience coordinating performance cycles and/or training programs
• Experience improving processes and supporting change/automation projects
• Ability to operate in a fast-paced, international, multicultural, multi-site environment
• Strong communication, service orientation, and stakeholder management skills
• A hands-on, proactive approach to operations and program execution
• A continuous improvement mindset and interest in building scalable HR processes
• A strong sense of ownership, integrity, and reliability
• A passion for employee experience, people development, and organizational effectiveness

Desirable

• Quandela is a fast-growing deeptech company pioneering photonic quantum computing
• Our teams bring together a rich diversity of expertise — researchers, software engineers, hardware engineers, sales, marketing and support functions — all working collaboratively to shape the future of quantum technologies
• With 15+ nationalities represented across our offices in France, Germany, Canada, South Korea, we foster a highly multicultural and innovative environment
• As the company enters a major acceleration and international scale-up phase, strengthening and structuring our People processes is essential to support our growth, ensure operational excellence, and deliver an exceptional employee experience worldwide
• This position is central to supporting that evolution
• Reporting directly to the CHRO, the People Operations & Programs Specialist plays a key role in delivering a seamless employee experience across all Quandela regions: France, Germany, Canada, the US, South Korea, and any future subsidiaries
• This role combines hands-on People Operations, coordination of People programs, and support for employee development and performance initiatives
• You will help build scalable, data-driven HR practices adapted to a fast-growing, international deeptech environment
• Execute and continuously improve core HR processes: onboarding/offboarding, contract preparation, documentation, mobility support, and compliance
• Maintain accurate employee data in the HRIS (Lucca) and internal systems across all countries
• Provide operational support to employees across multiple time zones
• Prepare payroll inputs for all countries (except France), ensuring accuracy and timely transmission to Finance or external payroll providers
• Ensure compliance with employment laws and internal policies across all regions
• Administer and optimize the HRIS: workflows, reports, access control
• Build and maintain HR dashboards: headcount, performance metrics, training KPIs
• Lead or support automation projects to scale HR operations internationally
• Document and improve standard operating procedures across regions
• Ensure data reliability for audits, internal reporting, and leadership reviews
• Coordinate global performance cycles (goal-setting, mid-year and annual reviews)
• Ensure reliable data preparation, database integration, and structured follow-up for compensation review and promotion cycles
• Support engagement initiatives: surveys, analysis, reporting, and action plan coordination
• Provide operational support to the CHRO for cross-company People programs (recognition, well-being, feedback initiatives, mentoring, etc.)
• Provide training and guidance to managers and employees on People tools and processes
• Support the deployment of the global training plan: scheduling, logistics, communication, tracking
• Coordinate with external training providers and manage training requests for the international subsidiaries
• Track attendance, budgets, and compliance requirements for mandatory trainings
• Support employees and managers in developing individual learning plans
• Monitor and report training effectiveness and activity