Senior Global HR Data Admin Specialist, VEED
1 day a week in office
AI-powered online video editing platform
Open for applications
AI-powered online video editing platform
101-200 employees
Open for applications
1 day a week in office
101-200 employees
Company mission
To make video creation accessible to everyone.
Role
Who you are
- In short, we’re looking for an experienced HR Specialist to take ownership of our HR data and administration processes
- You have hands on experience working with HRIS Systems, ensuring data integrity and the smooth running of the HR administration function
- You have excellent communication skills and love problem solving
- You are self directed, can prioritise, manage your time and enjoy process optimization
- You are organised, have an eye for detail and don’t let things slip
- You have a bias towards action: you enjoy taking ownership, have a sense of urgency and agree that doing something is better than doing nothing
- You are interested in continual development and learning.There will be opportunities to expand your knowledge of People Ops and HR more broadly
What the job involves
- The VEED People Team is dedicated to fostering a positive employee experience for our global team members. Our mission is to design and implement efficient and effective processes, tools, policies, and programs that create an environment where our people, and in turn VEED, can thrive!
- We’re a small passionate group, supporting a diverse workforce across 30+ countries. We are focused on continuously building and evolving our People processes to support VEED’s ongoing growth. We seek to optimize and simplify everything we do, to allow our teams to focus on building VEED rather than worrying about red-tape!
- As a Senior Global HR Data Admin Specialist, you will be responsible for the maintenance and integrity of all HR data, and associated processes, maintaining high standards of accuracy, compliance, operational efficiencies and positive partner experiences
- You will have primary responsibility for the administration and oversight of HR data administration globally - from daily administration to ongoing optimization -, working in partnership with peers in Biz Ops, Finance and People to co-develop and optimize processes and policies
- Ownership of new hire pre/onboarding processes including but not limited to:
- Co-ordinating visa sponsorship processes, where applicable, including liaising with internal and stakeholders and external business partners (ex: legal partners, payroll and HR vendors, etc)
- Creation and management of contracts including ensuring timely completion of application onboarding requirements, issuance of postponement or rescind letters when applicable
- Legal documentation collection (Right to Work, DBS applications etc) validation and ensuring proper documentation storage in applicable systems (hiBob, Deel, etc)
- Set up of employee records in HRIS and payroll systems (ex Deel)
- Communication of start dates and probation periods to managers
- Welcome emails to new hires and coordination of Day 1 onboarding meetings (scheduling, notifications to facilitators and managers of new hire start dates, etc)
- E2E ownership of HR data integrity and data administration including but not limited to all employee lifecycle management data and documentation administration (ex: contract changes, promotions, terminations, org changes and other lifecycle data and contract updates)
- Primary poc for People team inquiries (email and slack channels) triaging to appropriate contacts w/in People team if/when unable to resolve directly
- Drafting references and proof of employment letters
- Conducting probation check in’s with People Leaders & flagging any concerns to Snr HR Mgr - this will move to Perf Analyst
- Compiling annual performance review letters - this will move to the Perf Analyst
- Leave administration including management of leave requests/approvals and return to work, initiation w relevant vendors/agencies (co. doctor, social security, Deel, etc) and PTO approval management/reporting
- Ongoing upkeep of Miro co.org chart on a monthly basis
- Act as primary administrator for HR tools and platforms
- Define nomenclature and data element standards, standard response times, document workflows and process documentation for all HR data admin process
- Responsible for operational process optimization including integration and automation across HRIS, ATS, and other relevant HR vendor systems, tools and processes
- Develop and manage ongoing audits to ensure the accuracy, completeness and consistency of HR data across systems
- Ensure communication/training and general awareness of all HR processes and requirements with all relevant parties (people team, finance, managers, etc)
- Management and organization of People Team comms on Notion to ensure ongoing consistency, accuracy, relevance and completeness
- Establish and manage an approval process for freelance, consultant and vendor contracts in conjunction with relevant business partners
- Monitor regulatory changes, manage applicable processes and ensure ongoing compliance with all relevant all statutory requirements for our workforce globally (ex: sickness administration, statutory benefit administration, health and safety requirements, etc)
- Design and oversight of relevant People related internal controls and processes, including management of Vanta, SOC, ISO and other audit and compliance requirements
- Participate in internal and external audits and investigations related to HR compliance
- Ensure necessary record-keeping and documentation of all HR Ops and Admin compliance and regulatory activities
- Act as liaison between legal other external and internal partners on relevant labor and People related compliance issues (ex: GDPR, Grievance or Whistleblower requirements, etc)
- Proactively identify and mitigate potential compliance risks, provide recommendations to leadership on process and/or policy changes or relvant business decisions
Our take
Video is the fastest-growing form of content on the internet, with 78% of people watching online videos every week, and 55% every day. Editing video, however, remains a pain point for creators and marketers alike – who have to rely on bloated legacy platforms, the same tools used for feature films.
VEED is an online tool that aims to make video editing as simple as possible. With a user interface stripped down to the bare essentials, VEED allows creators and marketers to edit videos, add subtitles and credits, and share and distribute the end product. By specifically focusing on the needs of a social media-first audience, the founding team have created a product that integrates seamlessly with key platforms and can be used without training.
The platform has grown significantly since its launch in 2018, and now boasts hundreds of thousands of monthly active users, and month-to-month growth. The founders have ambitious growth plans for the coming decade as they build out their team and grow their user base to become the online video editing platform of choice.
Freddie
Company Specialist at Welcome to the Jungle
Insights
41% employee growth in 12 months
Company
Employee endorsements
Opportunities to learn
"I love that VEED is at a point where we can all contribute hugely to the direction of the company, there is so much scope to get your hands dirty..."
Funding (1 round)
Feb 2022
$35m
EARLY VC
Total funding: $35m
Company benefits
- Monthly subsidy program to cater to different types of benefits for people. We give our employees the flexibility to choose how they want to spend the subsidy amount
- Unlimited holidays- We value that you get more time with your family& friends and for things you love outside work
- Home office set up- our partnership with Hofy ensures that you have a catalogue of IT equipment options to choose from
- Free access to Spill- our mental health support partner
- At VEED we are hybrid, enabling teams and individuals to design their day and integrate work and life.
Company values
- Win Together (push for excellence and win as a team)
- Say it Straight (be candid, courageous and respectful)
- Raise the Bar (Go all in and own it)
Company HQ
Westminster, London, UK
Articles
Leadership
Sabba Keynejad
(CEO & Co-founder)Joined creator platform Vidsy as an early design employee before freelancing as an Interaction Designer.
Timur Mamedov
(Co-founder)Graduate of King's College London and former Software Engineer at BT.
Salary benchmarks
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