Operations Coordinator, Mediafly
$50-70k
Sales enablement & content management software
Job no longer available
Sales enablement & content management software
101-200 employees
Job no longer available
$50-70k
101-200 employees
Company mission
To bring buyers a more interactive, personalized content engagement experience that drives deal results.
Role
Who you are
- Bachelor’s Degree or foreign degree equivalent in Business Administration, Operations Management, or related field (preferred) OR two years experience in operations management
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent communication and interpersonal skills
- Strong problem-solving and critical thinking skills with high attention to detail
- Ability to adapt to a fast-paced and dynamic work environment
- Handle confidential and sensitive information and materials with discretion
- Ability to work collaboratively with cross-functional teams and departments
- Experience working with Google Workspace: Gmail, Google Calendar, Sheets, Slides, Drive
- Ability to stand, reach and lift at least 50 lbs
- Self-motivated; able to work independently
- Must live in Chicago and come into the office, as required
What the job involves
- We are looking for a passionate, self-motivated Operations Coordinator to join the Mediafly team
- The Operations Coordinator plays a crucial role in ensuring the efficient and effective functioning of various operational activities within the organization
- This role involves coordinating and overseeing day-to-day operations, streamlining processes, and providing support to various teams to ensure the smooth execution of projects and tasks
- The Operations Coordinator will report into the SVP, People & Operations
- Executing tasks and managing projects related to human resources/people operations technology management, facilities management, purchasing, and general operations management
- Identifying and executing upon opportunities for process improvements, efficiency enhancements, and cost-saving measures
- Supporting various projects, including planning, scheduling, and resource allocation
- Act as a first line of contact for operational inquiries, ensuring effective communication between departments and teams
- Collaborating across different departments and teams to execute operational tasks
- Ensure office supplies, including stationery, kitchen essentials, and other materials are adequately stocked, organized and monitored for reorder
- Sort, distribute, scan and process incoming and outgoing mail promptly
- Manage company phone line for incoming calls, route or forward voicemails to the appropriate personnel
- Oversee the inventory of company devices, including computers, laptops, iPads, and mobile devices
- Coordinate the shipment and receipt of devices as required, ensuring proper documentation and tracking
- Assist in setting up and configuring equipment and technical resources for both remote and on-site company events
- Assist with purchasing activities, including researching suppliers, obtaining quotes, and processing purchase orders
- Organize and maintain physical and digital files, records and documents related to operations. Conduct audits of office processes and maintain accurate records for reporting purposes
- Provide remote employees with technical and logistical support, ensuring they have the necessary tools and resources to work effectively from any location
- Respond to technical issues promptly and efficiently, either resolving them independently or coordinating with IT as needed
- Address ad-hoc requests and tasks, and assist with various challenges as they arise. Use problem-solving/root cause analysis to tackle unexpected issues efficiently
Our take
Mediafly provides comprehensive software for sales and marketing teams, supporting them across enablement and content management. While the company has embedded itself among major clients like PepsiCo, GE and Disney, it is starting to be challenged by startups which are unbundling Mediafly’s services and have built their products with AI advantages as part of their foundation.
The company is now looking to refine its analytics offering in response. As part of this, it is aggregating all of the relevant information pertaining to a sales process, to inform managers and allow them to make reasonable forecasts across their whole pipeline. in 2023, it grew its customer base by 164% and integrated acquisitions from the revenue technology sector.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
40% female employees
Company
Funding (last 2 of 6 rounds)
Aug 2023
$80m
LATE VC
Nov 2021
$10m
GROWTH EQUITY VC
Total funding: $126.6m
Company benefits
- Remote based in US & UK
- Generous PTO
- 401K Retirement Plan
- Transparent Career Paths
- Medical, Dental & Vision
- Paid Parental Leave
- Remote Stipend
- 11 Paid Holidays
Company HQ
Chicago Loop, Chicago, IL
Leadership
William Walsh
(CEO)Previously the Founder, President and CEO of Aptology, Boardmember of Valen Analytics, President and CEO of Navis and was the CEO of Zebra Technologies.
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