Administrative Office Assistant, Horizon Surgical Systems
$50k
+ Stock options and end of year bonus
Advancing eye care with assistive surgical robotics
Job no longer available
Advancing eye care with assistive surgical robotics
21-100 employees
Job no longer available
$50k
+ Stock options and end of year bonus
21-100 employees
Company mission
To transform cataract care with robotics and AI and make eye surgery more precise, consistent, and accessible - because restoring clear vision changes lives.
Role
Who you are
- Strong organizational skills with proven ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Demonstrated ability to meet deadlines and work with a high level of accuracy
- Proficiency in productivity tools (Microsoft Office Suite and Google Workspace)
- Experience supporting executives or senior leadership
- Bachelor’s degree in Business Administration, Communications, or related field
- Proficiency with contract and agreement management software (DocuSign or similar)
- Experience in project coordination and office management
- Skilled in preparing professional presentations and reports (e.g., PowerPoint, Google Slides)
- Familiarity with office flow processes, event coordination, and team support functions
- Proactive problem-solving with strong attention to detail
- High level of discretion and professionalism in handling confidential information
- Adaptable and resourceful in dynamic, evolving environments
- Team-oriented mindset with ability to build positive working relationships across departments
- Strong prioritization and time-management skills
- Proficiency with social networking, messaging, and public outreach
- Willingness to work on-site at our Malibu headquarters to support the CEO and upper management team
What the job involves
- We are seeking a highly organized and proactive Administrative / Office Assistant to support the daily operations and executive functions of our fast-paced robotics company. This role requires exceptional communication, organization, and multitasking abilities, as well as strong attention to detail and discretion in managing sensitive information
- As a key member of our administrative team, you will ensure smooth day-to-day operations across multiple office spaces, streamline internal processes, and provide direct support to the CEO and leadership team. You will collaborate closely with HR, engineering, and operations to coordinate projects, manage documentation and contracts, and contribute to the overall efficiency and culture of our growing organization
- Own and optimize day-to-day office operations across multiple office spaces, including office supplies, engineering inventory, kitchen stock, and cleaning schedules
- Support the CEO directly, including calendar management, coordinating communications with key stakeholders, and organizing workflows
- Serve as a primary point of contact for a 50+ person team, supporting HR, project management, scheduling, event planning, and executive team members
- Draft, execute, and manage agreements such as offer letters, consulting contracts, NDAs, and advisor agreements (via DocuSign)
- Organize and maintain hundreds of company documents across agreements, investments, contracts, org structures, and financial records
- Prepare CEO-facing materials, including conference materials, Board Meeting slides, and organizational charts
- Ensure smooth cross-department collaboration through timely administrative and operational support
- Support communication efforts of company (Website, LinkedIn, Media, etc.)
Our take
With approximately 1 in 4 people developing cataracts over their lifetime, surgical procedures to remove them require delicate precision. The high demand for these surgeries means there are longer waiting times than ever before, and patient outcomes are inconsistent due to human error and limitations in dexterity.
Founded by faculty members at the University of California, Horizon Surgical Systems is a microsurgical robotics company aiming to pioneer the next generation of precision surgery to combat the condition and help minimise failures and waiting times for cataract treatment.
Horizon Surgical Systems’ flagship product Polaris merges advances in robotics, medical imagery and AI to elevate surgical precision in cataract surgery. And in 2025, the company reached a landmark milestone with the world's first cataract surgery performed using the Polaris platform, marking a huge step toward establishing a new standard of precision, consistency and safety in ophthalmic surgery as it advances further clinical studies and regulatory pathways.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (1 round)
Oct 2024
$30m
SERIES A
Total funding: $30m
Company HQ
Sunset Park, Santa Monica, CA
Leadership
Jean-Pierre Huschman
(Co-Founder & CEO)Previously a Professor at UCLA Jules Stein Eye Institute, UCLA Henry Samueli School of Engineering and Applied Science and a Member of the Faculty at UCLA Department of Bioengineering.
Jacob Rosen
(Co-Founder & CTO)Also a Professor at UCLA Henry Samueli School of Engineering and Applied Science and Co-Founder at Applied Dexterity, Inc.
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