Executive Assistant, Equinix
Chief Operating Officer, Digital
3 days a week in office
Digital infrastructure company
Job no longer available
Digital infrastructure company
1001+ employees
Job no longer available
3 days a week in office
1001+ employees
Company mission
To provide finance, manufacturing, transport, government, and healthcare organizations a cloud-first world.
Role
Who you are
- Extensive work experience performing tasks similar to those listed above in a global corporate environment
- Extensive experience supporting senior executives
- Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
- Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
- Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy
- Demonstrate strong analytical, problem-solving, and communication skills
- Dedication to the highest degree of discretion and respect for confidentiality
- Ability to build and maintain positive and productive inter-departmental working relationships
- Strong sense of customer focus and dedication to customer service excellence
- Ability to work in a high-energy and fast-paced environment
- Highly resourceful and proactive
- Excellent time management skills with a proven ability to meet deadlines
- Experience working in a culturally diverse and global company preferred
- Bachelor’s degree preferred
- 3 days per week in the London office
What the job involves
- We are looking for a dynamic and highly skilled Senior Executive Assistant to support the Chief Operating Officer, Digital, and play a pivotal role within our Digital and Innovation Office
- This is not just an administrative position, it’s an opportunity to be a trusted connector, a relationship builder, and the ambassador for one of the most forward-thinking teams in our organisation
- The ideal candidate will be intuitive and proactive, anticipating needs and thinking several steps ahead
- You’ll bring a solution-oriented mindset, thrive in a fast-paced environment, and demonstrate exceptional organisational and communication skills
- With a strong customer service ethos and the ability to manage competing priorities seamlessly, you’ll ensure the COO and the wider team operate at their highest level of impact
- Provide administrative support to the Chief Operating Officer, Digital
- Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff
- Act as the point of contact between the supported executives and internal or external colleagues
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Build and leverage collaborative relationships with other Executive Assistants across the company
- Prepare and ensure timely completion of expense reports
- Manage purchase orders and facilitate approval of invoices for payment
- Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed
- Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support
- Coordinate special projects as needed
- Support department-wide events and initiatives
- Manage global level communications distribution lists, email and other correspondence
- Serve as a liaison between senior leadership, their direct reports and front-line team
- Other ad hoc duties as assigned
Salary benchmarks
Our take
Equinix is a veteran player in the digital infrastructure market, connecting industry-leading organizations in finance, manufacturing, retail, transportation, government, healthcare, and education.
The company provides a range of services within the categories of digital, support, data center, and interconnection, with capabilities including, for example, simplifying hybrid cloud deployments or securing on-site deployments. It has an extensive range of partners, granting its clients access to a vast range of industry-leading technologies atop its own offerings.
With a wide global presence, Equinix has secured a path to continued success by its ability to keep abreast of developments in the space. The company is comfortably positioned to remain a robust and leading player across multiple growth avenues and can be expected to make more smart developments and partnerships in the future.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
9% employee growth in 12 months
Company
Company HQ
Redwood Shores, Redwood City, CA
Leadership
Adaire Fox-Martin
(CEO & President)Prior to becoming CEO of Equinix in 2024, Adaire spent nearly 3 years at Google in various roles, including Head of Google Ireland and President of Google Cloud Go to Market. She also spent nearly 14 years at SAP and over 18 years at Oracle Corporation.
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