Project Manager, EquipmentShare

• If you're passionate about building better systems, driving meaningful change, and growing your career in a high-impact operations role, we’d love to hear from you
• You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive
• You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment
• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day
• Demonstrated success in delivering measurable process improvements that reduce inefficiencies, enhance quality, and increase operational output
• Familiarity with Lean principles and experience in process mapping to create and visualize scalable workflows
• Proven ability to influence and collaborate with cross-functional stakeholders at various levels of the organization
• Strong problem-solving skills with the ability to work independently, manage competing priorities, and maintain a high level of attention to detail
• Willingness and ability to travel occasionally (approximately 5%) to collaborate with distributed team members
• Minimum of 3 years of experience in Recruitment or Talent Acquisition, with a strong understanding of the hiring lifecycle and industry best practices
• At least 2 years of program or project management experience in a fast-paced, cross-functional environment
• Hands-on experience using Greenhouse ATS to manage and track recruiting processes
• Proficiency with project management tools to coordinate workflows and timelines (Monday.com preferred)
• Must be able to sit for prolonged periods at a desk and work on a computer

Desirable

• We’re hiring a Project Manager, Recruiting Operations for our Corporate HQ in Columbia, MO
• We’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction
• The Senior Project Manager will lead automation, process improvement, and program delivery efforts that support the broader Talent Acquisition (TA) organization
• In this role, you’ll be part of the Recruiting Operations team, working behind the scenes to optimize how we attract, assess, and hire top talent
• You’ll build scalable, tech-enabled processes that improve both candidate experience and recruiting efficiency
• You’ll partner closely with recruiters, coordinators, HR, and People Analytics to streamline workflows, implement automation, and reduce manual work across the hiring lifecycle
• As EquipmentShare continues to scale, this role offers clear opportunities for career growth, internal mobility across the People team and beyond, and support for professional development (including pursuing certifications like Lean, Six Sigma, or PMP)
• Drive program deliverables and author/share monthly business reviews, weekly reports on recruiting funnel stage metrics, and applicant tracking system (ATS) insights, and others that support the needs of the business
• Lead recruiting process redesign and continuous improvement efforts to enhance candidate and employee experience, reducing waste and streamlining workflows. This includes defining project scope, timelines, and resource requirements – then taking charge to drive outcomes with effective change management
• Manages dependencies between multiple projects within a program
• Work with teams to develop project charters and roadmaps, earning trust and forging solutions with business owners, technology teams, and other HR partners
• Collaborate effectively with cross-functional stakeholders by communicating clearly, actively listening, and aligning on shared goals
• Contributes to business development and negotiates with internal clients
• Handles executive-level communication and stakeholder management
• Own selected TA team communications, such as Monthly Business Reviews, Recruiting status reports, and other deliverables that share key performance indicators (KPIs)
• Maintain an operational mindset to ensure daily workflows stay on track in a fast-paced, high-growth environment
• Apply structured problem-solving techniques, drawing on Lean and project management principles to design efficient, scalable recruiting processes
• Take ownership in removing workflow bottlenecks, prioritizing competing initiatives with sound judgment, and mentoring team members where applicable
• Continuously measure and analyze recruiting operations to identify areas for improvement, using a customer-obsessed mindset to develop scalable, data-informed solutions
• Navigate and resolve complex or ambiguous recruiting processes, proactively addressing issues and driving resolution in coordination with the broader TA and HR teams
• Provides high-level strategic oversight and guidance to scale operational results