Workplace Experience Specialist, Homebase
Onsite
CA$58-67k
+ Stock options
5 days a week in office
Employee scheduling software for small businesses
Be an early applicant
Employee scheduling software for small businesses
1001+ employees
Be an early applicant
CA$58-67k
+ Stock options
5 days a week in office
1001+ employees
Company mission
To make local business teams unstoppable.
Role
Who you are
- 3–5+ years in workplace experience, facilities, operations, hospitality, or similar roles
- Demonstrated project management experience (office buildout or expansion preferred)
- Experience managing contractors and external stakeholders
- Budget ownership and vendor management experience
- Strong written and verbal communication skills
- Ability to operate independently without close supervision
- Strategic thinking — able to plan 3–6 months ahead
- Reliable Monday–Friday in-office presence (Toronto hub)
- Active experimentation with AI tools in your work
- Prior experience leading office relocations or buildouts
- Experience in a fast-paced or high-growth environment
- We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!
What the job involves
- This role is 70% operational excellence and 30% strategic project leadership
- You will ensure our office runs smoothly today — and scale it thoughtfully for tomorrow
- Ensure the office is fully operational each day (supplies, equipment, cleanliness, access)
- Manage visitor experience and door coverage (expect frequent daily interruptions)
- Coordinate weekly lunches and office services
- Triage office requests through the ticketing system
- Partner directly with building management and vendors
- Maintain operational systems that reduce reactive work over time
- Own the monthly Toronto office budget
- Negotiate and manage vendor contracts
- Identify cost efficiencies where appropriate
- Submit accurate and timely budget reporting
- Maintain strong vendor and building management relationships
- We are expanding into a new floor. You will lead operational coordination for this buildout
- Act as project manager for the office expansion
- Coordinate contractors, electricians, building management, and internal stakeholders
- Track timelines, budgets, and dependencies
- Provide clear updates to leadership and the Toronto team
- Anticipate operational needs as the space grows
- Balance buildout demands while maintaining daily office operations
- This role requires stakeholder management, negotiation skills, and the ability to manage multiple workstreams at once
- Use AI tools to streamline workflows (vendor research, budget tracking, project planning, documentation)
- Identify repetitive operational processes and improve them using AI
- Deliver at least one measurable workflow improvement within your first quarter
Application process
- Complete a Take Home Assessment
- Meet the Talent Acquisition team
- Participate in a Talent Showcase
- Background Check + Offer Stage
- Welcome to the team, Homie 🎉
Our take
Homebase provide employees and businesses with time tracking applications, with a range of other HR functionality built in. Homebase automates the process of managing employee scheduling, and also helps companies improve internal communications.
The company contributes to the reduction of paperwork in an office by turning an array of devices into time clocks that track hours and overtime, while also providing payroll support. This makes it easier for companies to remain in sync, running a more efficient operation as a result.
Given that Homebase's customer base of small businesses is not able to pay a lot for its product, scale is the key driver in the company's future success. With over 100,000 customers already, its significant venture capital backing will ensure that the company will be able to grow (notably it's investing in Canadian talent) to provide its services on a profitable scale.
Freddie
Company Specialist at Welcome to the Jungle
Insights
29% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Apr 2024
$60m
SERIES D
Nov 2021
$30m
GROWTH EQUITY VC
Total funding: $189m
Company benefits
- Stock Options
- Paid parental leave
- Generous paid time off options
- Offsites, customer days & social events
- Work from Anywhere Month
- Group health benefits coverage
- Group RRSP with employer match + TFSA
- Snacks + lunch on us at hub offices
- MasterClass at Work for ongoing learning
Company HQ
Yerba Buena, San Francisco, CA
Leadership
John Waldmann
(Founder & CEO)BA Political Science at Stanford. Associate at Boston Consulting Group, then KKR Capstone, before founding Homebase in 2014.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 30 more jobs at Homebase