Accounts Payable Specialist, Prenuvo

• This high-volume role is ideal for someone who thrives in fast-paced environments, demonstrates strong follow-through, and is passionate about operational accuracy
• The ideal candidate has a solid foundation in accounts payable, understands the accounting implications of AP transactions, and knows how to ask the right questions when information is missing—looping in appropriate stakeholders with clarity and ownership
• Education: Diploma or certificate in Accounting, Finance, or Business Administration
• Experience: 1–3 years of transactional accounts payable experience; high-volume invoice environments preferred
• Knowledge of accounts payable lifecycle and basic accounting impacts (e.g., expense recognition, AP liabilities)
• Strong communication and critical thinking—you know how to spot gaps and ask the right questions to resolve issues
• Proficiency in using ERP and P2P platforms (NetSuite, Ramp, or similar tools)
• Basic Excel/Google Sheets skills for reviewing, sorting, and validating data
• Detail-oriented, well-organized, and comfortable with repetitive tasks and structured processes

Desirable

• We are looking for a proactive Accounts Payable Specialist – Procure-to-Pay (P2P) to support our high-growth finance operations
• You’ll play a key role in managing day-to-day invoice intake and vendor communication, while supporting our Ramp P2P system and NetSuite ERP integration
• Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people’s lives!
• Review, validate, and enter a high volume of invoices into Ramp with accuracy and attention to detail
• Match invoices to purchase requests and documentation while following standardized procedures
• Identify missing or inconsistent information and proactively escalate or clarify with the right internal contacts in a timely manner
• Flag exceptions (e.g., duplicate invoices, incorrect vendors, GL miscodes) before submission to payment workflows
• Manage incoming vendor inquiries and provide clear updates on payment status and issue resolution
• Conduct outreach to vendors for onboarding documents (W-9s, EFT details, corrections)
• Maintain a clean vendor master list and ensure all records are accurate and current
• Collaborate with teams across the organization (e.g., Operations, Facilities, Medical) to:
• Follow up on delayed approvals
• Obtain missing documentation or receipts
• Clarify purchase details
• Serve as a connector between finance and business units—bringing clarity and ownership to each AP request
• Monitor invoice flows between Ramp and NetSuite; troubleshoot sync issues and escalate to solutions providers where needed
• Tag transactions accurately using GL accounts, department codes, and other metadata in the system
• Help improve documentation and visibility in P2P workflows for internal users
• Assist with month-end close tasks such as reconciliations and accrued liabilities preparation
• Provide audit support through proper documentation handling and invoice archiving
• Follow internal controls and contribute to a well-organized, policy-compliant AP function
• In this role, success means:
• Invoices are processed promptly and accurately—with minimal rework and no untracked delays
• Vendors are confident and informed, with inquiries resolved quickly and professionally
• Stakeholders trust you to follow through, communicate clearly, and escalate when needed
• You demonstrate accountability, attention to detail, and the ability to work independently
• You show continuous improvement by identifying inefficiencies and helping optimize workflows and system usage