Administrative Assistant, Clutch
More information about location
Office located in Etobicoke, Ontario
Online used car sales
Be an early applicant
Online used car sales
101-200 employees
Be an early applicant
More information about location
Office located in Etobicoke, Ontario
101-200 employees
Company mission
To deliver a delightful car-buying experience to Canadians.
Role
Who you are
- Previous office administrative experience is strongly preferred
- Previous experience in handling a high-volume of documentation experience is preferred
- Self-motivated
- Desire to learn new skills
- Excellent communication skills
- Team player
- High attention to detail
- Ability to multitask and prioritize competing demands
- Ownership mentality and project management skills to streamline administrative procedures
- Technology savvy (Google Drive, Slack etc.)
- Must be comfortable working on-site at our Etobicoke facility as we transit to the new Mississauga facility
What the job involves
- Clutch is in search of an Administrative Assistant to maintain the daily vehicle documentation operations at Clutch
- This role is an integral part of our Field Operations team, as you’ll be completing a large volume of digital and hard copy documentation tasks after each vehicle translation is completed (both Retail and “Sell-to-Clutch” transitions)
- Reporting to the Field Operations Supervisor, the successful candidate for this role is a highly diligent self-starter willing to take ownership of various key administrative tasks and has previously worked in an office administrative role
- Create and maintain vehicle files in compliance with OMVIC (Ontario Motor Vehicle Industry Council) standards
- Complete and process Retail vehicle Bill of Sales (BOS), ensuring all documentation is accurately filed and organized in our own Admin system
- Handle the completion of Sell-to-Clutch vehicle documentation and ensure timely uploading of necessary files into the Admin system
- Manage the paperwork for vehicles from outside the province, ensuring proper registration and compliance
- Address and resolve any complex issues related to vehicle ownership, including edge case scenarios that may arise
- Work closely with the Field Operations, Revenue, Sell-to-Clutch and Production teams to coordinate timely and accurate completion of documentations
Our take
Buying used cars is notoriously something of a minefield - but used car sales platform Clutch is making big strides to sweep away the risk. The marketplace lists certified vehicles for users to shop, and have home delivered, along with a full carfax, insurance, warranty, and optional financing.
The used car sales market has been undergoing something of a digital overhaul in recent years, with a flurry of used car marketplaces cropping up to offer similar services. Canada, however, remains relatively non-competitive compared with the U.S. and Europe. This means Clutch has the luxury of importing a tried-and-tested model into a relatively spacious market.
Clutch will, however, have to face off with close competitor Canada Drives. The two companies enjoy comparable levels of funding and are currently the top competitors in Canada’s used car market. With this market hotting up significantly, Clutch will need to tread carefully to ensure they come out on top.
Steph
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Funding (last 2 of 5 rounds)
Jul 2024
$7m
LATE VC
Nov 2021
$69.4m
SERIES B
Total funding: $97.2m
Company benefits
- Learning stipend for growth & development
- Flexible & unlimited time off
- Health & dental benefits from day one
Company values
- Deliver incredible: We produce high-quality work and strive to net new standard
- Embrace challenges: We appreciate that ambiguity and change are needed to innovate
- Promote autonomy: We constantly encourage initiative, creativity, an good judgment
- Look for the assist: We always strive to set each other up for long term success
Company HQ
Downtown Yonge East, Toronto, ON
Articles
Leadership
Stephen Seibel
(COO)Previously an investment banking analyst at Moelis & Company, before moving on to serve as a partner at Camvber Media.
Salary benchmarks
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