HR Operations Specialist, Qdrant
Analytics, Compliance & Systems Building
Open-source vector search engine for AI
Be an early applicant
Open-source vector search engine for AI
21-100 employees
Be an early applicant
21-100 employees
Company mission
Qdrant's mission is to empower businesses to build and deploy semantic neural search on your data in minutes.
Role
Who you are
- 3+ years in HR Operations, HR analytics, or similar roles - ideally in a fast-scaling tech or startup environment
- Strong data and analytical skills; advanced Excel/Sheets abilities
- Experience handling multi-country payroll preparation or payroll data management
- Comfort working without an existing HRIS - and enthusiasm for building processes and choosing tools from scratch
- Strong process-orientation, documentation skills, and attention to detail
- Ability to manage operational workflows across multiple jurisdictions and departments
- The ability to turn data insights into actionable recommendations
- Thrives in fast-changing, ambiguous, and scaling environments
- Experience in Talent sourcing is a plus
What the job involves
- As an HR Operations Specialist, you will play a key role in shaping the foundations of our people operations function
- This position focuses on data-driven HR processes, compliance, and scalable operations within a growing, international tech environment
- We are at an exciting stage where many of our HR processes are still evolving
- This means you will have the opportunity to design, implement, and refine HR workflows and structures from the ground up - including helping us choose and introduce new HR tools and systems
- You will work across multiple countries and payroll jurisdictions, ensuring that our operational processes run smoothly, accurately, and in full compliance with local requirements
- If you enjoy building efficient processes, improving data quality, and creating clarity in a dynamic environment, this role offers both impact and ownership
- Own and standardize end-to-end HR processes (onboarding, offboarding, employee data management) across several countries
- Ensure compliance with local labor laws and regulations in each jurisdiction
- Prepare and validate payroll inputs for multiple jurisdictions (US, Germany, + several others)
- Maintain accurate monthly payroll data: working hours, deductions, bonuses, benefits, leave data, statutory requirements
- Conduct regular audits to ensure payroll consistency and identify/resolve discrepancies
- Build HR process infrastructure from scratch
- Including workflows, templates, documentation, and data models
- Evaluate and implement tools; develop scalable processes before digitalization
- Create Standard Operating Procedures and policy documents for all core HR processes
- Develop and own core HR metrics (turnover, headcount, compensation insights, hiring funnel efficiency)
- Build monthly dashboards and trend reports, including root-cause analysis and recommendations
- Maintain high-quality, audit-ready HR data
- Coordinate performance review cycles, ensuring timelines are met and documentation is consistent
- Analyse performance cycle outcomes and identify improvement areas
- Support recruitment activity with structured tasks such as job description drafting, pipeline tracking, talent sourcing
- Ensure hiring data is accurate and funnel metrics are clean and measurable
- Maintain headcount plans, hiring forecasts, and HR budget data
- Ensure all HR operations across countries meet compliance, documentation, and audit standards
Application process
- In a time when many applications appear generic or created without fully reading the job description, we kindly ask you to follow one simple step to show us that you’ve read this posting carefully:
- Please upload your CV as a PDF file, and make sure the file name begins with the letter “Q”
- Examples:
- Q_CV_John_Doe.pdf
- Q_John_Doe_HR_Specialist.pdf
- This small detail helps us differentiate thoughtful applications from automated or careless submissions. Thank you!
Our take
In many cases, documents may have too few keywords, or queries might be too large for the usual full-text search to provide the desired result. In such cases, the search either finds no intersections or returns a lot of irrelevant results. Qdrant is setting out to solve this problem with a neural network-based semantic search which can be used stand-alone or in conjunction with traditional search.
Qdrant utilizes applied AI and metric learning to provide users with an open-source neural search engine. This engine has proven popular with businesses looking to turn their unstructured data into an asset. The possible applications of this technology greatly vary, from product recommendations in e-commerce to image recognition and analysis of anomalies.
The trust and capital that leading investors have placed in Qdrant will allow it to develop and scale its technology further, with a focus on enterprise solutions and expanding its business team. This will be invaluable to the company as it continues to innovate and increase its consumer base.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 3 rounds)
Jan 2024
$29.8m
SERIES A
Apr 2023
$8.7m
SEED
Total funding: $40.9m
Company benefits
- Working in a passionate international team
- Flexible working hours
- Company events
- Choose any hardware
- Remote/home office possible
- Relocation and visa support (EU Blue Card)
- A collaborative and supportive work environment with opportunities for growth and advancement
- The chance to make a significant impact on an innovative technology with the potential to reshape industries
Company HQ
Prenzlauer Berg, Berlin, BE
Leadership
Andre Zayarni
(CEO & Co-Founder)Previously created JobBot-me, and served as CPO and CTO of MoBerries GmbH.
Andrey Vasnetsov
(CTO & Co-Founder)Previously worked as a Machine Learning Engineer as Tinkoff.ru, and was Lead Data Scientist at MoBerries.
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