Events Coordinator, Together AI

• This role is ideal for someone passionate about logistics, community engagement, and creating exceptional experiences
• The ideal candidate is detail-oriented, resourceful, and eager to grow their expertise in event management
• 2+ years of experience in event coordination, marketing, or a related field
• Previous experience managing or supporting tech events, hackathons, webinars, or developer-focused programs is highly preferred
• Expected to travel 25% of the time for events
• Familiarity with event registration platforms and tools, including managing attendee lists and troubleshooting registration issues
• Experience communicating with guests, including drafting event invitations, coordinating RSVPs, and providing clear, timely updates to attendees
• Availability to be on-site for events, ensuring smooth execution by managing on-the-ground logistics and providing real-time support
• Exceptional organizational skills with a meticulous attention to detail
• Strong written and verbal communication skills for internal coordination and external engagement
• Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment

Desirable

• Together AI is seeking a highly organized and proactive Events Coordinator to support our growing events program
• The Events Coordinator will play a critical role in ensuring the seamless execution of events while building confidence and autonomy in managing end-to-end projects
• Coordinate logistical aspects of events, including venue arrangements, attendee registration, merchandise, catering, and AV needs
• Manage event communications such as invitations, follow-ups, and on-site materials
• Support social media and marketing efforts to drive attendance and engagement
• Assist with post-event activities, including lead tracking, feedback collection, and reporting
• Take full ownership of events, such as hackathons, webinars, and meetups, managing them from initial planning to execution and post-event follow-up
• Ensure these events align with Together AI’s strategic goals and maintain high standards of quality and impact
• Evaluate inbound event opportunities, such as developer conferences, hackathons, and networking events, to determine their fit with Together AI’s goals
• Assess ROI potential, resource requirements, and overall alignment, providing recommendations on whether to pursue these opportunities
• Collaborate with internal teams, including product, research, and sales, to ensure content and messaging are aligned with event objectives
• Support cross-functional coordination to prepare teams for their roles at events and align promotional efforts
• Own the tactical aspects of promoting events across social channels, engaging the community, and driving attendance
• Help ensure a cohesive and impactful presence for Together AI at all events