Senior People Operations Specialist, Hebbia
$100-140k
Plus equity
5 days a week in office (Soho, NY)
AI-powered search engine
Open for applications
AI-powered search engine
21-100 employees
Open for applications
$100-140k
Plus equity
5 days a week in office (Soho, NY)
21-100 employees
Company mission
To transform how humans surface and acquire knowledge.
Role
Who you are
- 4-7 years of experience in People/HR operations or an HR generalist role
- Proficiency with HRIS systems such as Rippling, Bamboo, JustWorks, Workday, etc
- Deep experience managing the onboarding process for new hires
- Experience administering payroll and benefits is a plus
- Implementation and operations of performance management
- Detail-oriented with a proactive approach to problem-solving and a strong bias for action
- Ability to work independently and as part of a team in a fast-paced environment
- Passion for technology and AI is a plus
- Strong organizational skills with the ability to multitask and prioritize effectively
What the job involves
- Hebbia is looking for a Senior People Operations Specialist to build and manage the core HR operations and programs for the People Team
- This role blends detailed, day-to-day operations with broader strategic planning to help Hebbia scale from 60 current employees to 200+ over the next 24 months
- Owning the end-to-end onboarding process for new hires including designing a robust orientation session that inspires new-hires about their long-term future at Hebbia, as well as, pre-employment background checks, I-9 completion, new hire paperwork
- Build and maintain the full potential of Ripping, our current HRIS, by automating workflows and creating robust reporting capabilities that guide critical decision making
- Operationalize Hebbia’s first company-wide performance review while executing a vision on leveraging Hebbia’s own AI product for a reimagining of how performance data is managed
- Help bring our company-wide learning and development vision to life in partnership with the Head of People
- Act as the primary point of contact between our PEO and employees, addressing and resolving issues in a timely manner
- Be the primary owner of our benefits administration including the facilitation of open Enrollment process as well as managing a move away from PEO in late 2025.
- Process and administer leave-of-absences requests and disability paperwork
- Process annual reporting requirements, including EEO-1 reporting
- Ensure accuracy and compliance with company policies and state legal requirements (wage rate notices, labor law posters, setting up new hire and annual harassment training, etc)
- Handle immigration processes and paperwork for employees requiring visas or work authorization, ensuring compliance with immigration laws and regulations
- Maintain accurate and up-to-date employee files and records ensuring confidentiality and compliance with data protection regulations
- Collaborate with the office team to plan and execute company outings, events, and employee recognition programs
Our take
Founded in 2020, Hebbia is an AI-powered search engine that processes complex requests through the use of deep learning techniques and models that aid in knowledge graph work, semantic analysis, and AI.
The first product the company produced was a Chrome plugin that upgrades the search function to reach beyond traditional text pattern matching, and instead begins to comprehend the query and how answers might be given on the page.
Raising funding from Peter Thiel, Index Ventures, Jerry Yang (Yahoo founder), and Ram Sriram (one of the first Google investors) to name a few, capital has been put towards building the engineering team and accelerating the development of products on the platform, as well as expanding its customer base into that of the professional services industries.
Steph
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Funding (last 2 of 3 rounds)
Jul 2024
$130m
SERIES B
Jul 2022
$28.6m
EARLY VC
Total funding: $159.7m
Company benefits
- Comprehensive health, dental and vision coverage
- Retirement benefits
- Daily catered lunch
- Unlimited PTO
Company values
- Your work is a craft you want to master
- You thrive in ambiguity and approach new challenges with optimism
- You appreciate diverse perspectives and uncommon ideas
Company HQ
Civic Center, New York, NY
Articles
Leadership
George Sivulka
(CEO)Held Research Scientist positions at NASA, SLAC National Accelerator Laboratory and the Wu Tsai Neurosciences Institute.
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