Executive Assistant to the CEO, Polly

• You have 4+ years of executive assistant experience under your belt and are looking for your next challenge in a hyper-growth, fast-paced, industry disrupting, SaaS company
• You are excited to work with emerging technologies and modern tech stack with a collaborative team, where you will have a big impact
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in productivity tools (e.g., Microsoft Office, Google Workspace, Slack)
• Demonstrated experience in event and travel planning, as well as office management
• Ability to adapt to shifting priorities and manage complex schedules

Desirable

• Executive Support: Serve as a primary point of contact for the CEO, managing complex calendars, coordinating meetings, and handling communication to ensure optimal efficiency
• Offsite & Conference Event Planning: Plan and organize offsite events, including team-building retreats and strategy sessions. Coordinate logistics for conferences and industry events, including securing venues, managing vendor relationships, overseeing travel arrangements for attendees, and handling on-site event logistics
• Travel & Expense Management: Coordinate travel arrangements, including flights, accommodations, and itineraries. Manage expense reports and reimbursement processes
• Communication Management: Draft, review, and manage correspondence on behalf of the CEO. Liaise with both internal and external stakeholders to represent the executive's priorities
• Meeting Preparation: Prepare agendas, reports, and other meeting materials. Record and distribute meeting minutes as necessary, ensuring follow-ups are managed and completed
• Office Management: Oversee administrative and office management duties, including ordering supplies, managing vendor relationships, maintaining office organization, and coordinating with facilities management
• Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and integrity, acting as a trusted partner to the CEO