Executive Assistant, Wrapbook

• 2+ years of administrative experience, preferably supporting executives or teams in a sales or marketing capacity
• Familiarity with CRM systems (Salesforce experience is a plus)
• Strong organizational skills with proven experience in calendar management and project coordination
• Excellent communication and presentation skills, with a knack for metrics tracking and reporting
• Proficiency in Google Workspace, particularly Sheets and Slides
• You are highly organized and detail-oriented, excelling at managing multiple tasks simultaneously
• You thrive in a fast-paced environment, maintaining focus while managing competing priorities
• You're proactive and self-sufficient, capable of taking the initiative and seeing tasks through to completion with minimal oversight
• You’re comfortable working independently but enjoy collaborating with a team to achieve collective goals
• You have a keen eye for detail and are adept at organizing information into easy-to-digest formats, whether through spreadsheets, presentations, or reports
• You’re curious and eager to learn new tools and technologies that will help optimize sales and marketing operations

Desirable

• As the Executive Assistant to the Sales & Marketing teams, you'll provide essential administrative support, ensuring operational excellence for the Go To Market (GTM) leadership.
• You will play a key role in enhancing productivity by managing calendars, organizing meetings, maintaining data accuracy, and facilitating seamless communication between teams.
• Your ability to streamline processes and manage high-level projects will be critical to driving success
• Manage the calendars and travel arrangements for Sales & Marketing executives, ensuring smooth scheduling and efficient time management
• Organize meetings, including setting agendas, taking minutes, and tracking follow-ups to ensure timely completion of action items
• Assist in creating and refining presentation decks for internal and external use
• Track and report key metrics, including sales performance and marketing campaign results, ensuring leadership has actionable insights
• Coordinate projects, meetings, and interdepartmental communications, ensuring clear accountability and timely deliverables
• Provide administrative support for event planning, including customer-facing events and internal team-building activities
• Assist with research and administrative tasks related to prospecting and lead generation, ensuring Sales leadership has the information they need to drive growth
• Support social media and email marketing initiatives by coordinating content calendars, scheduling posts, and assisting with email campaigns
• Support with holiday gifting and other direct mail administration for customers and prospects
• Book and manage dinners, meetings, and workshops for both customers and internal GTM teams
• Contribute to process improvement efforts by suggesting and implementing more efficient workflows for the team
• This role offers a chance to directly contribute to the success of the Sales & Marketing teams while developing your expertise in a dynamic, growth-focused environment