Administrative Assistant, Motorola Solutions

• Bachelor’s degree in Human Resources, English, Communications, or a related field
• A minimum of three years of experience in Human Resources or a related role
• High proficiency in Google Workspace and Microsoft Office (Excel, Word, PowerPoint)
• Excellent written and verbal communication skills with a polished, professional demeanor
• Strong organizational, time management, and reliability skills
• Experience working in a fast-paced environment with multiple competing deadlines
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts
• All employment is contingent upon the successful clearance of a background check and drug test
• Office environment requiring movement between multiple offices and floors
• Extended periods of sitting
• Ability to lift up to 20 lbs
• As a US Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements (needed for some Engineering or R&D roles) will be included in the Required Qualifications section of the posted position
• We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team

Desirable

• Silvus is seeking an Administrative Assistant, Human Resources, who will provide comprehensive administrative support to the Human Resources team
• Reporting to the Senior Human Resources Administrator, this role supports employee relations efforts, maintains and updates employee resources, and assists with key processes such as new hire orientation and employee offboarding
• The following is a summary of key responsibilities for this role. Management reserves the right to assign or reassign duties and responsibilities at its discretion
• Assist the Human Resources team with employee relations, including investigations, documentation, and data entry/logging activities
• Update and maintain records and files; perform scanning, emailing, copying, and organizing tasks, including job description conversions and obtaining signatures via Zoho sign
• Support new hire orientation and employee offboarding processes
• Maintain and update internal resources such as emergency contact information, organizational charts, company directory, badges, and dietary restrictions
• Monitor out-of-office emails and serve as a point of contact for employee inquiries
• Coordinate and schedule appointments and meetings
• Serve as backup support for the Front Desk team
• Assist with planning and executing company events, including weekly lunches, monthly birthday celebrations, quarterly All-Hands meetings, holiday luncheon, and other employee events
• Liaise between Human Resources and other departments
• Provide support for any internal or external reporting and assist with any ad hoc projects needed
• Coordinate travel arrangements, including flights and hotel accommodation, as required
• Collaborate with Front Desk and Facilities teams on various tasks and projects
• Perform other related duties of which the above are representative