Project Coordinator, EMJ - European Medical Journal
AMJ
$55k
More information about location
5 days a week in office (Hallandale Beach, FL)
Medical education for HCPs and Pharma professionals globally
Be an early applicant
Medical education for HCPs and Pharma professionals globally
101-200 employees
Be an early applicant
$55k
More information about location
5 days a week in office (Hallandale Beach, FL)
101-200 employees
Company mission
To become "the go-to place "for Healthcare Professionals (HCPs) and Pharma professionals worldwide.
Role
Who you are
- Clear, proactive communicator who balances client needs with internal priorities
- Highly organized, with strong planning and prioritization skills across multiple projects
- Detail-oriented and rigorous about deliverables, documentation, and deadlines
- Relationship builder who delivers a consistent, positive client experience
- Solutions-oriented problem-solver who anticipates and mitigates project risks
- Adaptable and comfortable with ambiguity and evolving client needs
- Strategically aware, with a strong understanding of client objectives and an eye for growth opportunities
- Values-driven team player who takes ownership and goes the extra mile
- Bachelor's degree in Life Sciences, Communications, Marketing, Business, or a related field preferred
- Up to 1 year of experience as a project coordinator, client success executive, or in a similar role. Experience in medical communications, healthcare, publishing, or pharmaceutical services is a plus
- Proficiency with project management tools, Microsoft Office or Google Workspace, and basic reporting and analytics
- Strong written and verbal communication skills with the ability to build rapport with clients and cross-functional teams
What the job involves
- The Project Coordinator is responsible for supporting the end-to-end delivery of American Medical Journal's multi-channel healthcare content projects for pharmaceutical and industry clients, ensuring every article, infographic, podcast, and webinar is delivered on time, within budget, to scientific and regulatory standards, and with a best-in-class client experience
- Coordinate the end-to-end delivery of client projects, including articles, infographics, podcasts, videos, and webinars
- Build and maintain project timelines, track milestones, and monitor budgets to keep deliverables on track
- Support day-to-day client communication, providing clear updates and responding promptly to requests
- Coordinate with Editorial, Design, Sales, Marketing, and external contractors to keep projects moving and deadlines met
- Help ensure content meets scientific accuracy, regulatory, and compliance requirements before delivery
- Prepare project performance summaries and engagement analytics that demonstrate results to clients
- Maintain detailed project documentation, including briefs, approvals, status trackers, and client correspondence
- Track project progress and flag potential risks, delays, or scope changes to the Vice President of Customer Success
- Support client meetings and kick-off calls by preparing agendas, notes, and action items
- Support account activities and identify opportunities to grow client partnerships
- Share project insights and contribute to process improvements that raise delivery quality
- Manage multiple concurrent projects, prioritizing work to meet overlapping deadlines
- What success in the role looks like:
- Client projects are delivered on schedule, within budget, and to AMJ's scientific, regulatory, and quality standards, with risks flagged early and resolved before they affect deadlines
- Clients receive clear, responsive communication and accurate performance reporting, resulting in strong relationships, positive feedback, and repeat business
- Project documentation is complete and current, and Editorial, Design, Sales, and Marketing teams stay aligned throughout delivery
Application process
- We usually respond within a week
- Apply now, and if your CV catches our eye, we’ll be in touch for a two-stage interview process, where you’ll demonstrate your skills and alignment with AMJ’s values
Our take
The European Medical Journal (EMJ) is a digital platform that shares the latest news and research across major medical fields. It creates free journals and highlights from top medical conferences so healthcare professionals can stay on top of the latest developments. And everything it publishes is open access, so anyone, anywhere can learn from it.
The platform also runs EMJ GOLD, a platform connecting medical experts with pharmaceutical companies to share knowledge and spark conversations that advance healthcare. In a space that's often slow to innovate, EMJ stands out for its fresh approach to new media, particularly its interactive content, which is becoming a hallmark of the brand. From dynamic articles to engaging digital formats, EMJ is rethinking how medical knowledge is being shared.
In recent years, EMJ has also received some major recognition, like the Queen's Award for Enterprise in 2022. Alongside this, it's teamed up with groups like the World Telehealth Initiative to democratise healthcare knowledge. With a number of strong partnerships and accolades to its name, it looks likely that EMJ will continue to make waves in the medical world.
Steph
Company Specialist at Welcome to the Jungle
Meet the team
6 people
Fabio, Mid Designer
Insights
55% female employees
Company
Company benefits
- Health Insurance - Get Bupa medical cashback after probation, and Aviva private medical insurance after a year, ensuring your health is covered from the start.
- Extra holiday - We offer a starting point of 25 days of holiday, increasing by one day per year of service, with a maximum of 30 days.
- Gym Lunch - all employees have the option to take a 1.5 hour gym lunch so they can stay active in their lunch breaks. We host regular clubs including run club, football and chess!
- Wembley box - access the EMJ Wembley box for top sporting events and concerts
- Socials - We love to celebrate BIG! Our annual Summer Ball is a highlight – a getaway with opportunities to hear from leading figures in sports and business.
- Enhanced Maternity pay
- Training Hub - offering curated training for all employees. Plus access to a training budget to enhance your skills and advance your career.
- Volunteer Day - at a charity of your choice or supporting Soup Kitchen London
- Bike to work scheme
- Employee referral scheme - £2000 for a successful referral
- Hybrid Working - We value the energy and collaborative spirit that comes from working together in the office. To foster strong teamwork and a positive environment at EMJ, the team will be in the office a minimum of 3 days per week. To support with your training, during your probation you will come in every day
Company values
- Entire buy in: Everyone has loyalty to our vision, values, culture, and the long-term goals of EMJ. We are committed to doing so in a positive and passionate way
- Manage your own stuff: We all need to be proactive and responsible for our own actions. This will lead to an inspiring place to work that we are all proud of
- Going the extra mile: Always give your best performance, this will create a team that is different to anything else, full of hard working, gold medal winners
Company HQ
London, UK
Leadership
Spencer Gore
(Co-Founder & Group CEO)Founder of EMJ, AMJ and Gorley Group. Since 2024, Chairman and Majority owner of Chelmsford City Football Club.
Daniel Healy
(Co-Founder & Chief Commercial Officer)Joined EMJ in 2013. Dan leads the commercial growth of the business working closely with our Pharma partners. Ambassador of the Kiyan Prince Foundation.
Justin Levett
(Chief Executive Officer)Previously the Founding Partner of Media10.
People progressing
Joined as Project Manager in 2019. Within 5 years, progressed to Head of CS. Moved to Miami in 2024 to help launch and scale AMJ as VP of Customer Success.
Salary benchmarks
We don't have enough data yet to provide salary benchmarks for this role.
Submit your salary to help other candidates with crowdsourced salary estimates.
Share this job
View 6 more jobs at EMJ - European Medical Journal