Talent Operations and Workplace Coordinator, Modern Health
$67.2-79k
Full-time employees are also eligible for Modern Health's equity program
More information about location
2-5 days a week in office
Mental health care designed for the workforce
Be an early applicant
Mental health care designed for the workforce
501-1000 employees
Be an early applicant
$67.2-79k
Full-time employees are also eligible for Modern Health's equity program
More information about location
2-5 days a week in office
501-1000 employees
Company mission
To improve the lives of people and their communities by offering an inclusive mental health solution that drives the best outcomes, is the most cost-effective, and is the most engaging.
Role
Who you are
- You'll do well here if you like variety, don't mind switching gears a few times a day, and take real pride in the small things that make an office, and a hiring process, feel well run
- Bonus points if you're already using AI in your day-to-day and are eager to find smarter, more efficient ways to run our recruiting tools and workflows
- 1+ year of experience in office administration, hospitality, or recruiting/human resources setting
- Recruiting support experience is a huge plus
- Proficiency in Google Suite and Microsoft Office
- Experience with Recruiting ATS platforms and HRIS tools a plus. (Greenhouse, Ashby, Rippling or Workday for example)
- High integrity and good judgment with sensitive information
- Startup or fast-paced environment experience
- Immigration sponsorship is not available for this position. Applicants must be able to maintain work authorization for the duration of employment without employer sponsorship or employer-provided training plans or attestations (including, for example, the Form I-983 required for STEM OPT)
- Excellent communication skills, both verbal and written
- Deep attention to detail
- Ability to multitask and shift gears quickly
- A calm, positive attitude, especially when things don't go as planned
- A curious, learning-oriented mindset
- Experience & proficiency using AI tools like Claude or Chat GPT is a huge plus
What the job involves
- As our Talent Operations and Workplace Coordinator, you're the person who makes the hiring process feel effortless and the SF office feel like the best part of someone's day
- You're the first message a candidate gets and the first face they see when they walk in for an onsite, the reason a day of back-to-back interviews lands without a hitch, and the one who notices the office needs restocking before anyone has to ask
- This is a hands-on, in-person role, split mostly between coordinating details for our hiring process and running our office, with occasional support to the broader People Operations team
- You'll be in the San Francisco office location two days a week as a baseline, with flexibility to come in more when we have interviews, on-sites meetings, or events happening
- Own end-to-end interview scheduling across candidates, hiring managers, and interviewers, managing calendars, communications, and every touchpoint along the way
- Coordinate and organize all interview logistics, scheduling, confirmations, reschedules, booking team debrief meetings and more. Serve as the primary point of contact for candidates related to their interview calendar from initial screening through offer, keeping communication warm, professional, and timely
- Monitor interviewer availability and flag scheduling conflicts early to keep things moving, even across multiple time zones and calendars
- Use Greenhouse ATS's scheduling tools to automate where you can and keep manual work to a minimum
- Maintain accurate candidate records and interview feedback in Greenhouse ATS
- Support referral coordination and onboarding logistics (paperwork, system access, first-day setup)
- Keep the office tidy, stocked, and running smoothly day to day
- Manage vendor relationships (cleaning, maintenance, food & beverage, security) and hold them to a high standard
- Plan and run in-office events, team lunches, and celebrations, including catering setup and takedown
- Manage office access including badge distribution
- Host guests, candidates, and visitors so every visit reflects well on the company
- Support space planning, furniture moves, and office improvement projects
- Manage mail through Stable and distribute to appropriate teams
- Track workplace spend, review invoices, and flag cost-saving opportunities with Finance
- Support health, safety, and emergency preparedness for the office
- Support onboarding and offboarding, including HR system workflows, background checks, I-9s, and related communications
- Field People-related questions on onboarding, HR data, benefits, and employment verifications
- Process employee changes in Rippling and partner with IT and Payroll to keep new hire information accurate
- Provide backup support for time off and time & attendance tracking
- Maintain and update People team documentation as processes change
- Pitch in on People team projects as they come up
Our take
Work can be stressful, and not everyone has the time or resources to get the support then need. In fact, job burnout is estimated to cost the US around $200B in health-related expenses each year.
Modern Health is a mental wellness platform working to de-stigmatize mental health care by making it available to everyone. And it does so by providing companies with a holistic mental wellbeing solution that can address their employee's individual needs and engage an entire workforce.
The global mental health market is predicted to grow 3.5% annually and be valued at over $500M by 2030. Modern Health is the fastest entirely female-founded company in the US to reach Unicorn status, having raised over $170M in less than two years, bringing its valuation to $1.17B. On top of this, it has partnerships with high-profile celebrities, including tennis player Naomi Osaka. And with over 75,000 users and more than 220 corporate clients, the future sure looks bright for Modern Health.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 6 rounds)
Feb 2021
$74m
SERIES D
Dec 2020
$51m
SERIES C
Total funding: $167.4m
Company benefits
- Health and wellness: We offer comprehensive medical, dental, and vision coverage plan options.
- Professional development: We offer every employee a professional development stipend and a wellness stipend.
- Family matters: We celebrate all paths to parenthood by offering the fertility benefit Carrot, and 16 weeks parental leave. Additionally, we offer access to Urban Sitter along with a stipend to support child care, pet care, and other household needs.
- Generous paid time off: Time off is important for rejuvenation of mind, body, and spirit. We ensure you have space to take a break, guilt free.
- Financial planning and education: All full-time employees are able to contribute to a 401(k) plan. We also provide financial advising services through Origin.
- Mental health and wellbeing resources: Modern Health employees enjoy full access to our Modern Health platform including 15 therapy sessions and 20 coaching sessions annually.
Company HQ
Financial District, San Francisco, CA
Leadership
Matt Levin
(CEO)Prior to joining Modern Health as CEO in 2025, Matt was the CEO of People2.0. He was also a Visiting Lecturer of Business History at the Northwestern University for over 18 years.
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