Office Assistant, Motorola Solutions

• High School Diploma or GED
• Excellent organizational skills and ability to prioritize and take initiative
• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and demeanor
• Internet skills including use of email, group messaging, and digital data collection
• Effective oral and written communication skills
• Attention to detail, accuracy, flexibility, reliability, and teamwork
• Ability to handle sensitive and confidential information with discretion
• Prior experience in a fast-paced office environment, meeting multiple deadlines
• Ability to regularly lift and carry up to 25 lbs
• Walking/Moving around multiple floors and offices
• Extended periods sitting at the front desk

Desirable

• Silvus is seeking an Office Assistant to support a well-organized and efficient workplace by maintaining and ordering food, beverages, and supplies across all company break rooms, along with general administrative support
• This position reports to the Office Manager on the Human Resources team
• Support the overall office environment by ensuring shared spaces remain organized, stocked, and operate smoothly
• Monitor and maintain supplies for the office as well as daily stocking and routine ordering of snacks, beverages, and supplies for multiple break rooms across the company
• Responsible for weekly set up of office lunches and monthly birthday celebrations; assist with other event planning as requested
• Provide support for facilities projects (e.g., escorting vendors, assisting with moves, reporting maintenance issues)
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail for distribution
• Keep the office area clean and tidy
• Maintain office filing and storage systems, fax, scan, and copy documents
• Provide visitor assistance when required, ensuring proper security protocol and directing guests to the appropriate staff member
• Support phone coverage as needed, including transferring calls and relaying accurate messages
• Process visitor request forms and assist with related documentation when applicable
• Assist with documentation and logging (data entry) activities
• Support teams with various administrative tasks
• Be supportive of the Office Manager with the following tasks as needed or when out of the office:
• Manage office tasks and communications
• Assist with the coordination of any facilities-related tasks
• Coordinate and organize appointments, meetings, and travel arrangements for staff
• Coordinate and maintain staff administrative records such as internal employee badges and keycards, parking, as well as all directories and seating charts
• Type documents, reports, and correspondence