Executive Assistant, Motorola Solutions
$105-115k
2-3 days a week in office (Waltham, MA)
Communication software for public safety & enterprise
Be an early applicant
Communication software for public safety & enterprise
1001+ employees
Be an early applicant
$105-115k
2-3 days a week in office (Waltham, MA)
1001+ employees
Company mission
To build and connect safety and security technologies in our never-ending pursuit to keep people safer everywhere.
Role
Who you are
- 5+ years of EA or Administrative experience
- Must be based locally and work on-site in the Boston office 2-3 days per week
- Excellent written and verbal communication; able to confidently manage stakeholder dialogue and draft correspondence in the VP's voice
- Advanced proficiency across the entire Google Workspace suite (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Meet, and Chat)
- Highly detail-oriented with strict precision in scheduling, document review, and reporting
- Proactive problem-solver with strong intuition to anticipate the executive's needs, resolve conflicts, and suggest process improvements
- Exceptional organizational and time-management skills to optimize workflows and meet strict deadlines
- Tech-savvy and resourceful; comfortable leveraging AI technology, and project management tools to boost productivity
- Strong sense of urgency, accountability, and adaptability to rapidly changing priorities (such as travel adjustments)
- Highly receptive to feedback with a strong desire for continuous improvement
- Nice to have: Experience to support project-based work and strategic initiatives by conducting research, analyzing data, and preparing high-quality reports, presentations, and videos
- Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position
What the job involves
- Meticulously manage the VP's complex calendar, providing updates on changes, prioritizing appointments, and adapting quickly to schedule and travel changes
- Act as the primary gatekeeper for the VP’s office, overseeing all incoming and outgoing communications, fielding inquiries, and filtering information
- Arrange all domestic and international travel, process expense reports, maintain accurate financial records, and provide on-call support outside business hours, especially during travel events
- Plan and execute internal and external events—including staff meetings, Town Halls, team-building activities, and external events (e.g., fundraisers, appreciation events)—handling all logistics, catering, agendas, and meeting minutes
- Collaborate cross-functionally with Executive Assistants to other VPs to ensure alignment across the organization
- Maintain highly organized physical and electronic filing systems for critical documents, reports, and correspondence
- Provide ad hoc administrative support while maintaining the highest degree of discretion and confidentiality with sensitive information
Our take
Motorola Solutions is a leading provider of communication and software solutions tailored for public safety and enterprise sectors. Its extensive portfolio includes mission-critical radios, command center software and video security systems designed to enhance operational efficiency and safety.
The company's focus extends beyond mere hardware, as it emphasises integrated software solutions that facilitate communication and data management. This integration of hardware and software ensures clients can respond promptly and effectively to challenges.
Looking ahead, the company is focusing on integrating AI into its platforms, as well as developing its partnership with FIFA for the 2026 World Cup.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- Flexible work models
- Paid time off
- Paid parental and family leave
- Health care benefits
- Global wellness resources
- Employee assistance programs
- Rotation programs
- Mentor relationships
- Learning and development opportunities
- Retirement benefits
- Employee bonuses
- Stock grants & employee stock purchase plans
Company HQ
West Loop Gate, Chicago, IL
Leadership
James J. O'Connor
(Co-Founder)Co-founded Motorola Solutions in 1999. Founder and Chairman of Chicagoland Entrepreneurial Center and 1871. They are also the Global Head of Venture Capital and Managing Director at William Blair.
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