Executive Administrative Assistant, Anchorage Digital

• This person is able to thrive in fast paced environments with frequent changes and competing priorities. The ideal candidate with have multiple years of experience supporting multiple senior executives in a hyper growth startup environment
• This role requires a proactive individual who excels in calendar management, project coordination, and cross-functional collaboration along with superior communication skills
• Exceptional organizational and time-management skills with a keen attention to detail with the ability to adapt to changing priorities and handle ambiguity
• Monitor project timelines, milestones, and deliverables to ensure timely completion
• Assist in the planning, execution, and tracking of strategic initiatives and projects led by our Executives
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders
• Ability to handle confidential information with discretion
• Support the alignment of goals, objectives, and initiatives across the three different departments you will be supporting
• Coordinate meetings, workshops, and presentations involving cross-functional teams
• Serve as a liaison between your executives and various departments, facilitating communication and collaboration while being able to relay the right tone
• Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively
• Strategic mindset with the capacity to think critically and contribute innovative ideas
• Passionate about impact: exudes positive energy while not shunning areas of opportunity. Strong work ethic

Desirable

• We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive support to multiple Executives across our business
• Own and proactively manage complex calendars for multiple senior executives, scheduling meetings across multiple time zones (and countries), and ensuring optimal time management
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and visa requirements, while ensuring cost-effectiveness and adherence to company policy
• Process and manage expense reports accurately and efficiently, ensuring compliance with company guidelines
• Provide general administrative support to the team as required, including document management and correspondence - as well as deck preparation for presentations
• Provide logistical support for team offsites and special events, assisting with planning, venue coordination/sourcing, vendor management, materials preparation, attendee coordination, and on-site support as needed. Serve as a secondary point person for overall offsite coordination
• Support the planning and execution of NYC-based events (if local to NYC)