Contract Administrator, TeraWatt Infrastructure
$105-115k
EV fleet charging centers
Open for applications
EV fleet charging centers
21-100 employees
Open for applications
$105-115k
21-100 employees
Company mission
To power electrified fleets with the most reliable network of charging centers.
Role
Who you are
- Possess exceptional organizational skills and ability to coordinate multiple projects simultaneously
- Ability to prioritize and effectively time manage projects, schedules and workload with little supervision
- Ability to effectively communicate and collaborate cross-functionally with various departments on projects and tasks. Excellent written and verbal communication skills
- Strong background of construction databases and office productivity tools like Microsoft Office 365 (Excel, Word, PowerPoint), Google Suite of tools, Procore, Smartsheet, Bluebeam, and/or other software platforms
- Respect for confidential information; use of proper judgment in time sensitive and critical situations
- Minimum of 3-5 years’ experience as a contract administrator or equivalent work experience in a project-based position in a corporate environment; assisting with large scale development and construction projects, highly preferred
What the job involves
- The Contracts Administrator sits within the legal team, reporting into the Associate General Counsel, and assists cross-functionally with project management duties in the development and construction teams
- The Contracts Administrator will be responsible for many aspects of the development and project planning processes: overseeing and monitoring project contracting, purchase orders, change orders, financial reporting, accounting and invoice / payment activities to ensure that processes are completed within prescribed schedules and budgets, in compliance with policies and procedures, and in accordance with federal, state, and local regulations
- This role provides administrative support to project teams including Project Management Software (Procore) and other Software applications including PowerPoint, Excel, Smartsheet, Bluebeam, and other Google Docs
- The Contracts Administrator is an integral part of the team on the project
- The Contracts Administrator must demonstrate sound business sense, technical knowledge, leadership, organizational ability, time management, communication skills, and professional client service technique
- Prepares, reviews, and administers contractual proposals relating to real estate, development, capital expenditure, maintenance, operational expense, renovation, restoration and/or other development and construction projects as required
- Subject matter expert on all contract administration functions within the project life cycle. Develops the audit standards process for contract organization including the maintenance of contract files and the contract preparation process
- Effectively communicate and coordinate invoicing and payment policies and compliance with general contractors, subcontractor/vendor, consultant, sub-consultant and agency personnel as necessary
- Contribute to a positive and collaborative experience for internal teams and external vendors engaging with legal department services
- Manage budgets and billing in Procore, NetSuite, Routable, Excel, and/or other software platforms as required and assigned
- Prepare vendor contracts for general contractors, sub-contractors, engineers, other design professionals, and equipment vendors. Complete contract templates and liaise with internal teams or outside counsel to ensure accuracy
- Use document control protocols to audit, research, and manage electronic project folders. Track mechanic’s liens and conditional and unconditional releases for each project
- Pre-qualify external consultants and contractors to support or augment activities, to include reviewing financial reports, insurance qualifications, safety ratings, credit reports, and other criteria as needed. Act as the company's primary interface during the onboarding process for new vendors, ensuring a smooth and positive experience
- Review and process monthly progress billings with contractors, vendors and project manager(s). Interact with contractors and vendors to make corrections timely and as needed
- Review and process contractor and vendor change orders or additional service requests for approvals
- Monitor vendor compliance with appropriate departmental and interdepartmental team members
- Create, issue and track general contracts, subcontracts and work authorizations; follow up with general contractors, subcontractors and consultants regarding project paperwork as needed
- Assist in developing accurate, accessible, and up-to-date instructional content for the training and reference guide
- Solicit, collect, review and approve vendor invoice submissions to ensure compliance with contract obligations
- Execute regular data hygiene and administrative tasks to ensure the integrity and efficiency of the contract management platform
- Facilitate the collection, tracking, and organization of prevailing wage requirements in accordance with applicable labor laws and project specifications
- Perform other job essential assignments and special ad-hoc projects as assigned
Our take
TeraWatt Infrastructure is filling the multi-trillion-dollar investment and infrastructure gap in electric vehicle charging, by transforming strategically-placed sites into EV charging stations for heavy goods vehicles. In doing so, it enables the transformative shift to all-electric transportation, providing organizations with a credible, long-term partner in this transition.
With the spotlight on heavy-duty electric vehicles growing, and funds being allocated to states investing in EV charging stations, TeraWatt has the opportunity to rapidly expand. Its growing portfolio of charging centers includes two sites acquired in 2023, that are expected to be functional by 2025.
The company's team, that boasts expansive experience in real estate, site development, energy, and operations, is part of what has given TeraWatt Infrastructure its edge. It continues to bolster this pool of talent, investing heavily in hiring alongside the further development of its sites.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 3 rounds)
Jan 2024
$63.8m
GRANT
Sep 2022
$1bn
SERIES A
Total funding: $1.2bn
Company HQ
Financial District, San Francisco, CA
Leadership
Neha Palmer
(CEO)Was a Board Member at Electriq Power, and at Women of Renewable Industries and Sustainable Energy (WRISE). Previous Board Advisor for the American Wind Energy Association, and Head of Energy Strategy at Google.
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