Office Manager & Personal Assistant, Trinny London

• Experience in an office support and/or office admin role
• Proven experience providing administrative PA/EA support to an Exec member
• High degree of integrity and experience in managing confidential information
• Exceptional organisational skills with ability to juggle multiple and changing priorities, and ability to prioritise your day effectively
• Fully proficient in G-Suite
• Excellent attention to detail and accuracy in all aspects of work
• Resilient under pressure, with ability to positively manage change and unforeseen situations
• Previous experience with event planning and project management skills through to completion to ensure all tasks are actioned
• Excellent written and communication skills
• Ability to take the initiative and work with high levels of autonomy
• A true positive attitude, high energy & people-centric mindset and have the confidence to be first port of call for all Trinny London employee queries
• Warm, friendly, confident and roll your sleeves up attitude

• We’re looking for an Office Manager and Personal Assistant to own the day-to-day running of our Head Office and support our Managing Director
• This role will report into the Personal Assistant to our CEO and Founder and will combine looking after our Chelsea office with providing personalised and timely administrative support to support our Managing Director
• Maximising the space to create a productive and positive working environment, making sure that our physical office space adds to our culture, and remains spotless and fit for purpose
• Ensuring the office and meeting rooms are kept clean and tidy, whiteboards are wiped and the rooms are all set up correctly for all meetings, liaising with the cleaners
• Meeting and greeting guests as the first point of contact for visitors and taking deliveries
• Owning the logistics of our hybrid work model by ensuring any necessary desk plans, hot-desking and seating arrangements work for the team including tracking office footfall
• Daily building management including access, health and safety and courier deliveries
• Leading the relationship with our landlord and being the initial point of contact
• Obtaining regular feedback on office experience, in partnership with People and proposing improvements
• Ordering office groceries and maintaining the TL product stock cupboard, as well as the off-site storage unit (Fulham)
• Organising all ad-hoc social events such as launch parties, office drinks, charity events etc., including all planning, logistics and budgets
• Sourcing venues and organising the logistics of the day for quarterly Town Hall meetings; owning the entire event planning process from end to end
• Monitoring office expenditure, streamlining where possible and working with Finance
• Acting as first point of contact for all diary and meeting enquiries for the MD both internally and externally - ensuring everyone receives a timely, quality response
• Being responsible for diary management for the MD, coordinating meetings, setting up appointments as well as reminders
• Providing support by attending meetings when needed, circulating agendas pre-meeting and follow up notes
• Oversight and management of MD’s email inbox
• Managing expenses and monthly claims
• Planning all business travel arrangements for the MD
• Organising monthly Exec meetings (finding venues, preparing venue/room, booking refreshments etc.)

• Flexible Working (Truly): We trust our team know how and when they are able to work at their best. We operate core working hours as well as a hybrid working model (although we would love to see your face once or twice a week!)
• Health & Wellbeing: Access to private healthcare, GP consultations, physiotherapy, mental health treatment and an Employee Assistance Programme (to name a few) through our partnership with Vitality
• Employee Discount & Gifts: Company discount for yourself and your friends and family as well as a handful of thoughtful Trinny London surprises throughout the year
• New Starter Swag!: All new starters will receive their own bag full of Trinny London swag as well as their very own Starter Stack containing some of our best-selling makeup and skincare
• HQ Office Perks: Free snacks all day every day, post-work drinks, lunches, exercise classes. Our Jubilee Place hub really has everything you need
• Your Development: Everyone has their own training budget to access each and every year
• Family: Enhanced company pay for maternity, paternity, shared parental and adoption
• T-Party: Stack hard, play hard. We run company-wide challenges, celebrate our launches and company milestones together. We're also known to throw at least a couple of fabulous parties each year
• Time Off: Generous annual leave in addition to any bank holidays. We're also partial to a handful of spontaneous and well-earned Wellbeing Days throughout the year
• Pension: You'll be enrolled onto our comprehensive relief at source pension scheme with Nest
• Cycle 2 Work: Save up to 39% on bikes and accessories while paying nothing upfront
• Rewards & Recognition: Be rewarded with additional holiday and other gifts for each year at Trinny London
• Referral Scheme: Successfully refer someone for a role at Trinny London and receive a cash bonus

Total funding: $36.1m

One half of TV’s Trinny and Susanna, Trinny Woodall made the move from on-screen to business in 2017. The result - Trinny London, a new skincare and beauty brand with a direct-to-consumer eCommerce model that’s growing fast.